Project Coordinator

About Hensel Phelps

At Hensel Phelps, we don’t just build projects—we build careers, communities, and a culture of excellence. As an employee-owned company, every person here plays a vital role in shaping our success and future. Guided by our core values of Ownership, Integrity, Builder mindset, Diversity, and Community, we combine cutting-edge technology with hands‑on expertise to deliver landmark projects across the nation. When you join Hensel Phelps, you join a team that values your growth, empowers your ideas, and invests in your journey.

Together, we create an environment where innovation thrives, safety is paramount, and every individual has the opportunity to make a lasting impact.

Project Coordinator responsibilities include working closely with Construction Managers and Superintendents to prepare comprehensive action plans, including resources, time frames, and budgets for projects. You will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries. The Project Coordinator’s duties are to ensure that all projects are completed on time, within budget and meet high quality standards.

• Ensure safety is properly incorporated into job planning and execution; promote accountability among staff members and subcontractors as it relates to the project safety policies; and enforce these policies by actively participating in all safety-related functions
• Coordinate project management activities, resources, equipment, and information
• Materials management including submittals, shop drawings, tracking/expediting material deliveries
• Assist in development and updates to the project schedule; compartmentalize projects into manageable portions and establish completion time frames
• Liaise with clients to identify and define requirements, scope, and objectives
• Assign tasks to internal teams and assist with schedule management
• Ensure clients’ needs are met as projects evolve
• Preparation of monthly Owner Pay Applications
• Assist in budget preparation
• Assist with monthly margin analysis
• Analyze risks and opportunities
• Project procurement management
• Monitor project progress and handle any issues that arise
• Act as the point of contact and communicate project status to all participants
• Use tools to monitor working hours, plans, and expenditures
• Issue all appropriate legal paperwork (e.g., contracts and terms of agreement)
• Create and maintain comprehensive project documentation, plans and reports
• Ensure standards and requirements are met through conducting quality assurance tests
• Run weekly staff and subcontractor meetings
• Develop, manage, and maintain cost controls and labor recaps in conjunction with the Project Manager and Project Superintendent
• Process, estimate and negotiate change orders with the owner and subcontractors
• Ensure appropriate quality controls measures are being utilized.

• Degree in Construction Management, Engineering, or Business preferred
• 0-5+ years’ experience in construction related position
• Professional accreditations desirable
• Must possess a valid driver’s license
• Must be able to function as part of a high-performance team
• Excellent working knowledge of construction methods, facilities operations and building systems
• Familiarity with strategic planning
• Ability to work collaboratively in mobile work environment
• Software proficiency in MS Office 365 (Excel, Project, Word, SharePoint) and Adobe Suite) and report writing applications
• Effective written and verbal communication skills.

Light Work. Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

• The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type. The frequency of each action varies by workflow and office activity.
• Walking - The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, boxes, cabinets, etc.
• Constantly operates a…