Assistant Project Manager

Job Description

Epsilon is a leader in the Off‑Site Construction (OSC) industry, delivering mechanical/electrical‑centric systems in a modular, prefabricated form, optimized for a streamlined on‑site completion by us or others.

The Assistant Project Manager (APM) supports the Epsilon Field operations team in the successful delivery of off‑site construction projects throughout their lifecycle from submittal development through fabrication, shipment, field installation/commissioning, and warranty period. Success is measured by schedule, scope, cost, and stakeholder satisfaction.

• Support development and management of project schedule at each phase: engineering (submittal development, fabrication and production documentation), factory production, delivery, field installation, startup, commissioning, and warranty period. Proficient in Microsoft Project. Other scheduling software experience welcomed but not required.
• Monitor project progress; coordinate activities; resolve problems with the Field Operations Team.
• Lead development and processing of project submittals for review/approval by 3rd party engineer – based on amalgamation of project specifications and drawings, relevant construction and performance standards, and the proposal as accepted by the owner; lead submittal reviews with both internal and external parties.
• Support project planning by reviewing design, specifications, and plan and schedule changes and recommend changes that improve project delivery.
• Prepare project status reports by collecting, analyzing, and summarizing information for internal and external use.
• Maintain current and accurate records of all project‑related communications (external and internal) as the primary point of contact for the company.
• Ensure that quality standards are maintained throughout the production phase for assigned projects, by coordinating with internal quality control personnel.
• Establish a professional relationship with the customer and interface to maintain accurate status reports and project reviews.
• Communicate with customers, stakeholders and their representatives – including building owners, construction managers, sub‑contractors, product/equipment manufacturers and associated representatives, and field support staff.
• Support and attend meetings with external stakeholders throughout the project lifecycle to support regular project meetings; represent the company to discuss scope, schedule, performance, and close‑out.
• Perform site visits to active projects as required and at key milestones (delivery, rigging/installation, commissioning, turnover/training, etc.).
• Support scheduling of startup and commissioning activities to support the customer’s project timeline.
• Assimilate and catalogue required information for transition into warranty period, including issuance of warranty letter, IOMs, closeout documents, and test reports.

Bachelor’s Degree in Mechanical or Electrical engineering, or Construction Management, with a minimum of two (2) years of project management experience – HVAC (systems, equipment, installation, and/or service) or related experience; OR a minimum of six (6) years of HVAC project management; or an equivalent combination of education and experience.

• Fluency in MS Project software suite (Word, Excel, Project, etc.).
• Experience with Autodesk products like Navisworks a plus.
• Ability to work remotely and independently.
• Ability to work as part of a cross‑functional team (sales, design engineering, factory production, field installation).
• Demonstrated analysis, problem‑solving and critical‑thinking skills.
• Strong written and verbal communication skills.
• Demonstrated assistant project management skills; being able to visualize, plan, orchestrate and execute multiple projects concurrently to meet multi‑faced goals (time, scope, and budget).
• Ability to handle a dynamic, evolving and demanding workload.
• Ability to manage key relationships with stakeholders, e.g., customers and sub‑contractors.
• Ability to interface diplomatically with individuals (both internal and external) at various levels within an organization.
• Some overnight travel required (approx. 25‑50%).

Epsilon is an equal‑opportunity employer. We are committed to a workplace of diversity and inclusion. Epsilon encourages applications from all candidates that represent the full range of communities across the U.S.A. All qualified applicants will be considered for employment without discrimination on the basis of race, colour, age, religion, sexual orientation, gender identity, disability, national or ethnic origin or any other factors prohibited by law.

Accommodations are available upon request for all aspects of the recruiting process and thereafter.