IT Project Coordinator

IT Project Coordinator I Position Summary

The IT Project Coordinator is responsible for supporting and coordinating day-to-day IT project activities to help ensure projects are completed on time and organized effectively. This role focuses on communication, scheduling, documentation, task tracking, and coordination between internal teams, vendors, clients, and field personnel.

This position also requires regular field visits to observe project activity, gather updates, verify equipment or installation progress, and support communication between onsite teams and office staff. This is a coordination-focused role and not a formal IT Project Manager position.

• Coordinate day-to-day activities for IT and technology-related projects
• Track project tasks, timelines, deliverables, and follow-up items
• Schedule meetings and maintain project calendars
• Prepare meeting agendas, notes, status updates, and action-item tracking
• Maintain project documentation, spreadsheets, and project records
• Communicate project updates to internal teams, vendors, clients, and leadership
• Conduct field visits to observe project progress, installations, deployments, or support activities
• Document field observations and report progress, concerns, delays, or issues to leadership
• Support communication between field technicians, installers, vendors, and office teams
• Assist with coordinating equipment deliveries, resources, and project logistics
• Monitor project progress and elevate concerns when needed
• Ensure project records and documentation remain accurate and up to date
• Support onboarding and coordination activities for project-related personnel when needed

• 2+ years of experience in project coordination, IT support coordination, operations coordination, or related roles
• Experience supporting IT, technology, deployment, or service-based projects preferred
• Strong organizational and multitasking skills
• Excellent verbal and written communication abilities
• Strong attention to detail and follow-through
• Ability to manage multiple priorities in a fast-paced environment
  
  Comfortable working both in an office environment and visiting active project sites
• Valid driver’s license and reliable transportation may be required
• Proficiency with Microsoft Excel, Microsoft Outlook, and other office productivity tools
• Experience with project tracking and collaboration tools preferred

• Strong coordination and follow-up abilities
• Ability to communicate professionally with technical teams, clients, vendors, and leadership
• Comfortable working around active installation or deployment environments
• Strong problem-solving and time-management skills
• Ability to track multiple moving parts and maintain organization under pressure
• Experience supporting deployments, low-voltage, infrastructure, classroom technology, or field service projects is a plus

• Combination of office and field-based work
• Frequent communication with technical teams and onsite personnel
• May require local travel to project sites
• Fast-paced environment with shifting priorities and deadlines

• 401(k)
• 401(k) matching
• Competitive salary
• Health insurance
• Opportunity for advancement
• Training & development