Assistant Center Manager

Assistant Center Manager

The Assistant Center Manager assists the Center Manager with the leadership, program management, and coordination of the local Head Start program. The Assistant Center Manager provides support in communication, resource development, and team effectiveness. The Center Manager and Assistant Center Manager may delegate direct supervision and evaluation to staff members in designated support services, including transportation and kitchen, staff. The Assistant Center Manager also provides leadership and supports program mentoring strategies in place.

Helps recruit potential parents by providing information to them about the various program services and benefits offered to enrolled children and families.

Leadership Support

• Provides vision for the center, which includes meeting family needs and exceeding performance standards and other regulations, while providing an optimal work environment.
• Assists with planning and evaluation to facilitate progress towards the vision.
• Assists with the development of problem-solving strategies for the operation and improvement of the center program.
• Represents the center in the community and with other agencies.
• Supports local parent ownership, particularly through consultation with the center parent committee.
• Identifies and utilizes appropriate resources to enhance the quality of program services.
• Reports program concerns and areas of weakness to supervisor. Proposes potential remedies and collaborates with supervisor to resolve them.

Support Services

• Assists with transportation and kitchen services and ensures that classroom staff provide child safety and meet program regulations.
• Assists Center Manager with coordinating parent involvement activities, which includes welcoming, registrations, parent meeting, and center events.
• Reviews applications, eligibility forms, and supporting documentation to ensure they are complete, accurate, and compliant with program requirements.
• Verifies family eligibility for one or more program funding sources in accordance with established criteria.
• Compiles and analyzes family eligibility data from the database to support enrollment selection priorities.
• Maintains accurate and up-to-date enrollment data and assists the Center Manager with enrollment selection and placement.
• Ensures the accuracy and quality of data entered into the program database by conducting regular data reports and correcting discrepancies.
• Supports center staff in the accurate and timely entry of program data.
• Maintains, enters, and transfers enrollment data in an accurate and efficient manner.
• Compiles program data and assist in preparing reports to support program operations and compliance.
• Maintains current and accurate records of child enrollment, daily attendance, in-kind contributions, and meal counts.
• Ensures child and family enrollment records are accurately entered into data system and that required copies are maintained.

Center Support

• Assists the Center Manager with purchasing and ordering center supplies.
• Assists the Center Manager with completing center contracts and collecting required documentation to ensure accurate recordkeeping.
• Maintains an accurate inventory of supplies and materials and ensures inventory data is entered into the program database.
• Assists with documenting purchases, processing payments, and maintaining accurate financial records.
• Ensures supplies and materials are distributed to staff in a timely manner.
• Assists with collecting and documenting information for the community assessment process.
• Assists the Center Manager in scheduling required DOT inspections for agency buses and ensuring vehicles are prepared for inspections.
• Assists the Center Manager in scheduling preventive maintenance and routine oil changes for agency-owned buses.
• Assists the Center Manager in maintaining an accurate car seat inventory and ensuring all car seats meet current safety and expiration requirements.
• Assists the Center Manager in preparing bus route information, including routes and designated pick-up locations.
• Assists the Center Manager with developing, maintaining, and updating bus passenger attendance lists.

Personnel

• Ensures effective systems are in place for the recruitment, hiring, and retention of center personnel, with opportunities for staff and parent involvement.
• Ensures performance evaluations are completed for transportation and kitchen staff with input from appropriate supervisors and other relevant sources.
• Assists and coordinates job assignments, staff orientation, and ongoing professional development to meet center needs.
• Assists with the development of staff work schedules, including breaks, lunches, planning time, and daily staffing coverage.
• Promotes positive staff relationships and addresses workplace concerns through effective communication and conflict resolution.
• Assists with personnel documentation is completed accurately and submitted in a timely manner.
• Assists that all required staff training is…