Executive Assistant

Final date to receive applications Date:
Do Not Apply Online see instructions below

Department:
State's Attorneys and Sheriffs

Location:

Montpelier, VT, US

Position Type:
Exempt

Schedule Type:
Full Time

Minimum Salary: $25.98

Maximum Salary: $40.56

Do not apply through the State DHR system.

The Department of State’s Attorneys and Sheriffs is seeking a self-motivated, organized, and dependable Executive Assistant to join our team. This full-time position is 40 hours per week, Monday–Friday, classified at Pay Grade 22 of the Classified Pay Plan, and is eligible for State employee benefits.

This position provides high-level executive, administrative, and technical support to the Department’s Executive Director, the Director of Labor Relations and Operations (DLRO), and, as directed by the Executive Director or DLRO, to the respective Executive Committees for State’s Attorneys and Sheriffs. The ideal candidate will ensure efficient workflows, solve operational problems, and coordinate seamlessly between central and local offices. This role handles complex administrative duties, human resources support, records management, and fiscal assistance with a high degree of accuracy and professional discretion.

In this role, the incumbent will assist in managing the daily schedules for the Executive Director and the Director of Labor Relations and Operations (DLRO). Responsibilities include vetting and prioritizing meeting requests, managing incoming communications (such as answering the main EDO phone line and responding to emails), and handling assigned projects. Additionally, under the direction of the Executive Director and DLRO, this position provides administrative support to the State’s Attorneys and Sheriffs Executive Committees, including the coordination of meetings.

The position assists with essential personnel actions for new hires, transfers, separations, promotions, and retirements, while also assisting with job postings. Acting as a central resource for field offices, the incumbent answers inquiries regarding payroll, benefits, and HR policies and procedures. Daily HR operations will be assigned by the DLRO but may include performing data entry for HR metrics and assisting with new employee training as requested.

Additionally, the role provides vital personnel, human resources, and labor relations support by conducting research, running reports, compiling data, and preparing documentation for SAS leadership during collective bargaining preparation. The role will also provide technical and administrative assistance to the Legislative, Policy, and Public Records Attorney by helping to process, manage, and administer incoming public records requests and assist, as assigned with public records management, as a statewide SAS records liaison.

The incumbent will assist in the planning and execution of statewide annual training programs for State’s Attorneys and Sheriffs. This responsibility includes researching and securing venues, securing alternate funding sources, arranging speaker travel and lodging, organizing event schedules, preparing handouts and equipment, and managing all post‑event finalization tasks such as processing invoices and data entry.

The incumbent may perform certain fiscal work as assigned by the Executive Director and DLRO and provides supplementary support to the SAS Fiscal Director and SAS Business Manager. To support these duties, the position requires attending relevant fiscal training for state systems to maintain an active working knowledge of program updates and functions. General office management tasks will be assigned but include managing inventory and ordering supplies to ensure smooth daily operations.

Duties are performed at the SAS EDO in Montpelier. Limited travel may be required for which private means of transportation should be available. Some work outside of regular work schedule may be required. There will be periods of heavy workloads and tight deadlines, particularly during the fiscal year end and start, and the entire legislative session.

Working knowledge of office practices, procedures and equipment. Ability to…