Executive Assistant

Manage calendars, schedule meetings, and coordinate travel arrangements

Tracks executive expenses and generates expense reports. Submits expense reportsin a timely manner. Understand budget timelines and deadlines

Collaborate with the Leadership teamas needed to prepare agendas and meeting materials, document meeting minutes, track action items, and follow up on deliverables

Plan and coordinate virtual and in-person events and meetings on and offsite, including preparation of meeting materials,logistics, venue, activities, and catering

Maintain email aliases, distribution lists, and shared directories, includingmaintainingpermissions

Collaborate flawlessly with other executive team admins to execute on scheduling meetings and coordinate organization-wide events

May serve as point person for departmental purchases, including but not limited to PC tracking and overall asset management

Collaborate with outsourcing teams on staffing orders, contracts, and ensure local compliance

Raise purchase orders, verify invoices, and process payments for CW costs and expenses

Utilize Supplier Central portal to raise purchase orders, onboard vendors, and track approvals, orders, and invoicesfrom start to finish

May serve as point person for departmental purchases, including but not limited to PC tracking, vendor management, and overall asset management

Bachelor’s degree

3-5years’ experience supporting senior executives in a fast-paced, multinational environment

Exceptional time management, organizational, and multitasking skills. Understanding that this job is not typical 9-5

Willing to adapt to a rapidly changing environment and new processes and responsibilities

Proven ability to work under pressure, communicate effectively, and meet deadlines

Proficient in Microsoft Office Suite, Mac and Windows operating systems and related business applications such as Slack, Microsoft Teams, Microsoft Share Point

Not afraid of AI tools and can proficiently use them. Tech savvy

Strong interpersonal and written/verbal communication skills in English

Able and willing to travel to events or internal meetings, locally and internationally asrequired

Due to our globally distributed team, you may occasionally work outside of normal business hours

Discreet and experienced in handling sensitive and confidential information. ​

Takes initiative and is a self-starter who thrives with minimal supervision

Excels at managing complex projects and delivering results both independently and collaboratively

Enjoys building positive working relationships across all levels and geographies

Highly organized, detail-driven, and capable of juggling multiple responsibilities

Embraces change, learns quickly, and adapts well to dynamic environments

Understands the value of integrity and honestyin the workplace and takes ownership of their work