French Bilingual Rental Assistant – Commercial/Industrial
Listed on 2026-01-28
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Administrative/Clerical
Business Administration, Office Administrator/ Coordinator
Location: Montreal
Position Overview – Rental Assistant
Position: Rental Assistant
Location: Crescent Street, Montréal, QC
Reports to: Senior Leasing Manager & Senior Director
Supports: Senior Rental Manager & Senior Director
Salary: $60,000 – $70,000
Role
Summary:
Provide administrative and operational support to the leasing team, ensuring rental platforms, documentation, and communications are accurate and up to date. Collaborate with internal teams including finance, legal, marketing, and property management.
Key Responsibilities
Platform & Data Management:
Keep rental platforms updated (Altus InSite, Loop Net, CoStar, website, other relevant platforms)
Maintain up-to-date vacancy plans and leasing pipeline documentation
Develop and distribute availability lists to brokers
Maintain broker database accuracy across Montreal, Quebec, Ottawa, and Western Canada
Administrative & Coordination Tasks:
Draft rental proposals, letters of intent, and LNE forms as directed
Enter rental data into the annual budget
Prepare presentations for management and leasing committees
Schedule meetings and client visits
Coordinate documentation flow with legal and finance teams
Process invoices and prepare purchase orders (space plans, commissions, etc.)
Follow up on MERX and SEAO for relevant space inquiries
Liaise with internal teams: property management, marketing, legal, accounting, finance
Other Tasks:
Perform any additional related duties as assigned
Requirements & Skills
Experience & Technical
Skills:
Commercial Real Estate experience
Bilingual in English and French (spoken and written)
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Desired Personal Attributes:
Professional, positive, punctual, and approachable
Strong team spirit and collaborative mindset
Excellent organizational and multitasking abilities
Ability to communicate warmly and deliver high-quality customer service
Initiative, priority management, and stress tolerance
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