Host​/Receptionist

Host / Receptionist

Contribute to an exceptional client experience within a well-established law firm. Provide high-end front-desk service, coordinate internal events, and support the conference centre. Enjoy a stable schedule, varied responsibilities, and a professional, bilingual work environment. A strategic role at the heart of daily operations.

What is in it for you:

• Annual salary between $36.000 and $50.000, based on experience.

• Permanent, full-time position, 35 hours per week.

• Stable schedule, Monday to Friday:

– Monday to Thursday: 10:00 am to 6:00 pm.

– Friday: 9:00 am to 5:00 pm.

– Lunch break: 1:00 pm to 2:00 pm.

• 15 days of vacation starting in the first year (prorated based on months worked in 2026 according to start date; full 15-day bank as of 2027).

• Comprehensive group insurance, including:

– Dental care, vision care, and mental health support (up to $3,000).

– Family coverage fully paid by the employer (taxable benefit).

• RRSP:
Employer contribution of 2% after one year, increasing up to 4% if you contribute 6% or more.

• Wellness program: 80% reimbursement, up to $750 per year, for purchases related to workplace comfort (technology equipment) or health (fitness membership or equipment).

• Continuing education:
Reimbursement of up to $700 per year for job-related training.

• Valued internal involvement:
Participation in committees, client events, internal campaigns, recognition of seniority, appreciation week, and more.

Responsibilities:

Reception and Front Desk

• Welcome visitors courteously and direct them to the appropriate meeting rooms.

• Notify professionals of guest arrivals.

• Manage incoming calls, including emergency calls.

• Receive legal documents delivered by bailiffs/process servers.

• Close the reception area at the end of the day.

Meeting Rooms and Event Coordination

• Prepare conference rooms and ensure they are in proper condition before and after meetings.

• Manage room bookings through the EMS system

• Ensure required supplies and equipment are available.

• Coordinate requests with catering services (orders, changes, cleanup).

• Provide logistical support during cocktail receptions or special events.

Administrative and Logistical Support

• Create signage and menus for buffet services.

• Maintain and update the food allergy list.

• Prepare attendance lists and follow up on internal activities.

• Manage visitor offices (booking, setup, verification).

• Keep shared spaces clean and functional (kitchens, refrigerators, restrooms).

What you will need to succeed:

• Completed post-secondary diploma in hospitality, communications, or a related field.

• 3 years of relevant experience, ideally in reception, coordination, or high-end hospitality.

• Bilingual in French and English, to interact effectively with national and international clients and collaborate with teams across multiple provinces.

• Excellent communication and presentation skills.

• Strong organizational skills and ability to manage priorities.

• Autonomy, discretion, and strong attention to detail.

• Team-oriented mindset and a commitment to delivering outstanding service.

Why Recruit Action?

Recruit Action (agency permit: AP-2000003) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.

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