Executive Assistant
Job in
Montreal, Montréal, Province de Québec, Canada
Listing for:
Canadian Cancer Society
Full Time
position
Listed on 2026-02-16
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Salary/Wage Range or Industry Benchmark: 55000 - 65000 CAD Yearly
CAD
55000.00
65000.00
YEAR
Job Description & How to Apply Below
Location: MontrealJob Title: Executive Assistant
Vacancies: This posting is for 1 current vacancy.
Location: Ottawa, ON | Montreal, QC (Detailed office location information can be found by visiting this link: )
Work Model: Hybrid Work Model
Salary Band: 4 ($55,000 - $65,000)
HELP SHAPE THE FUTURE OF CANCER CARE IN CANADA
The Canadian Cancer Society works tirelessly to save lives, improve lives and drive collective action against cancer. Together with patients, volunteers, donors and communities across the country, we raise funds to invest in transformative cancer research, we provide a caring support system for everyone affected by cancer and we advocate to governments to create a healthier future for all. It takes a society to take on cancer – and the Canadian Cancer Society is leading the way
MAKING AN IMPACT
The Research Executive Assistant performs a range of administrative and project management duties to facilitate effective operation of the Vice President, Research Programs and Vice President, Research Partnerships by providing executive-level administrative support. This role also contributes to Research Team activities and special projects including Advisory Council on Research (ACOR) and Community of Practice (CoP) effectiveness and success by providing critical administrative support.
WHAT YOU’LL BE DOING:
Administrative Support to VPsMaintain VP’s schedules, including calendar management, meeting booking, travel and logistics.Send action emails as requested, prioritizing items, prompting responses, and following up on deliverables using advanced tech tools. Include reminders, calendar updates, and other necessary follow-ups.Send replies on behalf of the VPs as directedAnticipate support needs and proactively manage with input from VP(s)Review and process expense claims in accordance with established policies and procedures and prepare credit card reconciliation.Establish and maintain confidential files and recordsEdit and draft documents and presentations using Word, Excel and PowerPoint, as needed.Administrative Support for the Research Team and Research ActivitiesResearch Team meetings (via Teams): send invitations, manage participants, record meeting, take minutes and manage action items where relevant.Assist with various internal and external meetings including scheduling, handling logistics, preparing an agenda, and sending materials for review in advanceand maintain action items list with follow up to ensure completion.Proactively identify and escalate conflicts to VPs as appropriate.Provide a wide range of other administrative support, including drafting and editing correspondence, managing files and digital dashboards, etc.Monitor departmental budget and support team members with financial coding of purchasing and processing of payments. Coordinate purchases using corporate credit cards.Work under the leadership of other members of the Research Team to coordinate internal and external events including but not limited to booking meeting rooms/venues, video conferencing, arranging catering, purchasing gifts, and preparing meeting materials.Support meetings on site as needed. Examples of relevant initiatives include IGNITE and the glioblastoma research initiative.Administrative Support for the Advisory Council on Research (ACOR) and Patient Engagement in Cancer Research Community of Practice (CoP)Maintain and update Membership contact information and Term listsShare Terms of Reference and other relevant information with interested members as requested; add members to membership list as required (e.g. for Patient Engagement Community of Practice)Coordinate meeting schedules, including calendar polls for timing, handling booking logistics, creating templates for the agenda, background notes and minutes and sending meeting packages prior to meetingsProvide event planning and coordination for in-person ACOR meetings (~1 per year anticipated)Ensuring meeting materials are prepared in a consistent format and collated for sharing at least 1 week in advance of meetingsSupport information sharing in the CoP Linked In (i.e., of upcoming meetings)Support the launch, closure and data storage of annual member…
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