Adjoint; e exécutif

Cardinal Health Canada, with over 1,400 employees nationwide, is an essential link in the Canadian healthcare supply chain, providing over 70,000 products to healthcare facilities and medical professionals across the country.

Cardinal Health Canada seeks a highly motivated administrator for the role of Executive Assistant, Administration reporting to the Senior Director, Sales and Services, East. This is a hybrid position reporting twice a week at our Dorval, Quebec office, at times for specified meetings and events.

This role is responsible for assisting general business functions by providing an array of administrative and data support activities, including the management of reports, records, invoices, travel and expenses as well as preparing correspondence and presentations. The successful candidate provides a full scope of administrative support to Senior Sales Leaders, HR and legal as well as on‑site support to the Dorval facility.

The Exec Admin also plays an important role in translation coordination and serves as an administrative liaison with others within and outside the company.

Monday - Friday

Dorval Qc

• Schedule and coordinate meetings, address catering and video conferencing needs, and take meeting notes and follow up on action items.

• Manage email calendars and draft internal and external correspondence and memos on behalf of senior leaders.

• Prepare and process expense reports, purchase requirements and invoices.

• Prepare and review PowerPoint presentations, organizational charts and other materials for Sales and HR leaders.

• Act as primary contact and reviewer for all translations from English to French (global materials, sales documents, HR documents, trainings, etc.). Send materials to translation vendor, proof‑read, suggest edits.

• Act as member of OLF francization committee – participate in meetings and own action items.

• Maintain accurate and updated information on Carrefour Lobby Québec.

• Support regional and national sales meetings with scheduling, coordination with events and travel teams, on‑location attendee registration and support, and procuring awards and trophies.

• Provide back‑up support to on‑site Dorval Facilities leader in tasks such as ordering office supplies, distributing mail, greeting visitors and contractors, signing for packages and preparing building access cards.

• Support the onboarding of new leaders with IT access requests, orientation schedules and materials.

• Support on‑site engagement and employee activities.

• You are bilingual (English and French) – English language skills are essential for communicating with, supporting, and providing services to individuals, employees, or partners who do not speak French, particularly when they are outside the province of Quebec.

• Post Secondary education is preferred

• Fluent in English and French, written and oral – experience with translation an asset

• 6 + years of related professional experience

• Proficient in Microsoft Office programs

• Experience and comfort using various systems and applications

• Effectively apply knowledge of job and company policies and procedures to complete a variety of assignments.

• Work closely with other administrative assistants to ensure consistent flow of communication and coordination of efforts.

• Self‑directed and ability to anticipate leader needs and offer support and solutions.

• Ability to treat sensitive information, exercising diplomacy and tact in all interactions.

• Ability to prioritize and handle multiple tasks while meeting deadlines.

• Ability to interface with employees at all organizational levels

• Detail oriented and able to work with a high level of confidentiality.

• Full dental and health benefits including life insurance from day 1

• Pension plan with employer matching after 3 months of employment

• Incentive plan participation

• Paid vacation and sick days

• Tuition reimbursement

• In‑house training on safety measures, warehouse tasks and equipment

Cardinal Health is committed to employment equity and encourages applications from women, visible minorities, Indigenous peoples and persons with…