Administrative Assistant – Corporate Legal Services

Position: *Administrative Assistant – Corporate Legal Services
Location: Montreal

Administrative Assistant – Corporate Legal Services
A well-established law firm located in downtown Montréal is seeking a Legal Assistant to support a team of paralegals in Corporate Law. If you are looking for a well-organized environment, a balanced workload, stable hours, and a culture where collaboration truly matters, this permanent hybrid position may be for you.
What is in it for you:
• Annual salary based on experience: $60K–$65K.

• Permanent and stable position (35 hours/week).

• Start in-office, then transition to a hybrid model (1 day remote per week).

• Comprehensive group insurance from day one for you and your dependents (health, dental, vision, disability, etc.).

• Retirement savings plan with employer contribution.

• Several weeks of paid leave, including vacation, personal days, and statutory holidays (enhanced with one floating day).

• Flexible personal days.

• Access to telemedicine, mental health support, and family assistance programs.

• Annual wellness budget to cover certain personal expenses.

• Ongoing training with possible reimbursement of related costs.

• Inclusive and collaborative work environment focused on recognition.

• Strong community involvement (professional volunteering, donations).

• Social activities throughout the year.

• Corporate discounts available.
Responsibilities:
• Support paralegals in preparing and updating corporate documents.

• Manage filings with federal and provincial authorities.

• Update corporate minute books (paper and electronic).

• Conduct research in government databases.

• Maintain up-to-date data in internal entity management systems.

• Collaborate on special projects and administrative tasks.

• Follow up on billing with external agents.

• Manage emails, calls, printing, filing, and invoice processing.
What you will need to succeed:

• AEC in Legal Secretarial Studies or DEC in Office Administration.

• DEC in Legal Techniques or a certificate in Law is an asset.

• 1 year of relevant experience in a similar role.

• Bilingual in French and English to interact with bilingual internal and external stakeholders.

• Proficiency in Microsoft Office and Acrobat Pro.

• Strong organizational skills and attention to detail.

• Ability to manage multiple priorities under tight deadlines.

• Team spirit and professionalism.