Office Manager​/IT Assistant

Job Summary
We are seeking a dynamic and organized Office Manager/IT Assistant to oversee daily office operations while providing essential technical support. This role is vital in maintaining a smooth, efficient workplace environment and ensuring that all administrative and IT functions run seamlessly. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to manage office workflows, coordinate vendor relationships, and support IT needs.

This paid position offers an exciting opportunity to contribute to a vibrant team while honing your skills in office management and technology support.

Responsibilities

• Manage day-to-day office operations, including front desk duties, filing, and clerical tasks to ensure a productive work environment
• Oversee schedule management for staff meetings, appointments, and events, ensuring calendars are up-to-date and well-organized
• Coordinate vendor relationships for office supplies, equipment maintenance, and IT services to ensure timely procurement and service delivery
• Support human resources functions such as onboarding new employees, maintaining personnel records, and assisting with payroll processing using Quick Books or similar software
• Assist with bookkeeping tasks including invoicing, expense tracking, and budget monitoring to maintain financial accuracy
• Provide basic IT support by troubleshooting hardware/software issues, managing multi-line phone systems, and maintaining computer networks
• Organize company events and team-building activities to foster a positive workplace culture

Skills

• Proven experience in office management or administrative roles with strong organizational skills
• Supervising experience with the ability to lead teams effectively
• Proficiency in Quick Books for payroll, invoicing, and bookkeeping tasks
• Excellent communication skills with professional phone etiquette and customer service orientation
• Strong multitasking abilities with experience managing schedules and calendar appointments
• Knowledge of vendor management processes and contract negotiations
• Familiarity with human resources functions including onboarding, training & development, and employee records management
• Experience in medical office management or similar environments is a plus
• Competence in filing systems, front desk operations, and handling multi-line phone systems

Language Requirements

In accordance with Quebec’s Charter of the French Language, knowledge of English is required for this position due to the nature of the duties.

The role requires communication in English in the following contexts:

• Supporting and corresponding with clients and partners located outside Québec
• Assisting with English-language software platforms, technical documentation, and vendor support services
• Preparing and reviewing sales materials and contracts in English

Equal Opportunity Employer

We are committed to employment equity and encourage applications from all qualified candidates.

Join us to be a key player in creating an efficient office environment while supporting our team’s technological needs. Your proactive approach will help us thrive together!

Sommaire du poste

Nous sommes à la recherche d’un(e) Gestionnaire de bureau / Adjoint(e) en soutien informatique dynamique et organisé(e) afin de superviser les opérations quotidiennes du bureau tout en offrant un soutien technique essentiel. Ce rôle est crucial pour maintenir un environnement de travail fluide et efficace et assurer le bon fonctionnement des activités administratives et informatiques.

La personne idéale est proactive, minutieuse et possède d’excellentes compétences en communication afin de gérer les processus administratifs, coordonner les relations avec les fournisseurs et répondre aux besoins informatiques internes. Il s’agit d’un poste rémunéré offrant une occasion stimulante de contribuer à une équipe dynamique tout en développant ses compétences en gestion administrative et en soutien technologique.

Responsabilités

• Gérer les opérations quotidiennes du bureau, y compris l’accueil, le classement et les tâches administratives afin d’assurer un environnement de travail productif
• Assurer la…