Archives and Records Management Officer at McGill University

Job in Montreal, Montréal, Province de Québec, Canada

Listing for: Digital Preservation Coalition

Full Time position
Listed on 2026-09-12

Job specializations:

Administrative/Clerical
Clerical, Government Administration
Government
Government Administration

Salary/Wage Range or Industry Benchmark: 63810 - 79760 CAD Yearly CAD 63810.00 79760.00 YEAR

Vacancy for Archives and Records Management Officer at McGill University

14 May 2025

Montreal, Canada

(MPEX Grade 04) $63,810.00 - $79,760.00 - $95,710.00

Full-Time

Under the supervision of the University Archivist, the Archives and Records Management Officer supports the activities of the Archives to ensure updated archival and records procedures and practices, and provides professional services to the Archives unit. The role involves analyzing, interpreting, and applying Archives and Records management regulations, policies, and guidelines. The officer will develop and implement retention schedules, manage the retrieval of records, and maintain the integrity of the records management system.

Collaboration with other University units is essential.

Primary Responsibilities:

Provide professional expertise and advice in the development and implementation of policies, programs, and systems related to archives and records management.

Participate in developing and updating archives and records policies and procedures.

Analyze university-wide records requirements, including compliance, information management, and organizational impact.

Assess the effectiveness of current programs and ensure the unit has appropriate tools and processes.

Advise the University Archivist on operational needs and planning.

Liaise with department heads regarding records management services, including classification, transfer, and disposition procedures.

Manage physical and digital storage facilities, considering preservation, holdings control, and security.

Collaborate with archives and records management staff.

Undertake research projects on policy issues and best practices related to archives and records management.