Senior Administrative Assistant, Office President and CEO

About Us

We’re one of Canada’s largest pension investors, with CAD $320.6 billion of net assets as of March 31, 2026.

We’re one of Canada’s largest pension investors, with CAD $320.6 billion of net assets as of March 31, 2026. We invest funds for the pension plans of the federal public service, the Canadian Forces, the Royal Canadian Mounted Police and the Reserve Force. Headquartered in Ottawa, PSP Investments has its principal business office in Montréal and offices in New York, London and Hong Kong.

Capturing and leading complex global investments requires us to work as one to seize valuable opportunities, in close collaboration with some of the world’s top companies. At PSP Investments, you’ll join a team of motivated and engaged professionals, dedicated to propelling our organization further than ever before.

In this role, you will be reporting to the Associate Chief of Staff ("ACoS") and will be working in close collaboration with the Executive Assistant, Office of the president and CEO & People and Corporate Development Office in order to provide them with support in helping them operate with efficiency and agility. The ideal candidate will be proactive and discreet, have an agile mindset and will have strong collaboration, organizational and communication skills.

As a Senior Administrative Assistant, Office of the President and CEO, you’ll:

• Support the ACoS and Executive Assistant, People and Corporate Development Office in ensuring effective day-to-day operations for the CEO, Office of the President and CEO and People and Corporate Development teams
• Support in managing complex calendars, agendas, meetings, appointments and priorities for the CEO, Office of the President and CEO, and People and Corporate Development Office
• Calendar triage and coordination support of meetings with external partners, internal stakeholders and senior executives, including logistics and follow-ups
• Support the coordination of travel arrangements and itineraries for the CEO, Office of the President and CEO, and People and Corporate Development team in accordance with internal policies
• Perform administrative duties, including meeting planning, travel coordination and general support for assigned leaders and team members
• Maintain contact databases and ensure Deal Cloud information is accurate, up to date
• Act as a liaison with internal stakeholders, external partners and senior-level contacts, including responding to calls and emails as appropriate
• Prepare, process and validate expense reports, invoices, approvals, compliance submissions and gift disclosures in a timely manner
• Build and maintain an internal network to support progress, resolve matters efficiently and work with autonomy
• Ensure requests for action or information are directed to the appropriate team members and followed up as needed
• Support event planning and assist with ad hoc team requests to facilitate smooth team operations
• Backup support to the Executive Assistant, Office of the president and CEO, People and Corporate Development Office during absences

• Bachelor’s degree, an asset
• A minimum of five (5) years related experience in a similar position, preferably in a financial or professional environment
• Advanced knowledge of Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams (Live Meetings), One Drive) and other department specific systems. Experience with Concur, and travel agency providers, an asset
• High level of professionalism, diplomacy and discretion
• Strong collaboration skills and ability to build trusted working relationships with internal stakeholders, senior leaders, external partners and administrative colleagues
• Strong communication skills, both written and spoken
• Excellent client service approach and ability to respond in a timely and positive manner to unexpected requests
• Ability to identify, analyze and solve problems and to elevate appropriately with a solution-oriented approach
• Aptitude for processing detailed information with great accuracy and attention to detail by using specific approaches and tools for checking outputs
• Ability to…