Project Administrative Assistant - Civil

Job Description

Ready to build your career? We want to hear from you.

As a Project Administrative Assistant working in the Civil & Infrastructure - Operations team at Pomerleau Construction, you will play a key role in supporting the project teams with essential administrative tasks. Working on large-scale projects ranging from $1.5 to upwards of $1 billion, you will be responsible for a variety of tasks including updating project documentation, managing meeting schedules, and coordinating various project resources.

• Proactively communicate and maintain open lines of communication when working with team members, trade partners, consultants and clients, providing exceptional client service.
• Take pride in using and maintaining our innovative internal technology systems to maintain project documentation.
• Diligently assist with key documentation and drafting of contract award letters.
• Be a stickler for detail and consistently ensure that key information is updated and distributed accordingly.
• Utilize your passion for organization through the maintenance of shop drawings, RFIs, material purchase orders, change notice quotes and project completion documents.
• Proactively adapt to all project changes, updating project presentations accordingly.
• Take charge of our project invoicing and ensure the successful transmission to our Accounts Payable team.

This role could be for you if you have:

• 2+ years’ administrative experience working in a fast‑paced environment.
• A college diploma in office administration, or a combination of education and industry experience.
• A knack for working with the MS Office suite.

• Previous knowledge of the construction industry.

• RRSP with up to 5% employer matching.
• Hybrid work model for corporate roles.
• Employee stock ownership program.
• Career growth through real development opportunities.
• Transit pass reimbursement—get to work for free.
• Minimum 4 weeks of vacation from day one.

For the past six years, we've proudly held the designation of one of Canada’s Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.