Project Coordinator - Term

Job Purpose  As part of the Canada Green Building Council's Project Development and Research team, the Project Coordinator will play a key role in coordinating activities, partnerships, and deliverables for funded initiatives. The role supports both strong project delivery and the effective organization and synthesis of research‑related inputs and outputs. The Project Coordinator reports to the Program Manager, Project Development and Research and works with a dedicated team of project, communications, engagement and technical staff.

This role offers an exciting opportunity to work on projects related to workforce development, the financial performance of green buildings, retrofits, and Canada’s growing green building industry. Candidates with an interest in sustainability, workforce trends, and data‑driven insights will find this position particularly rewarding.
Location  Work in a state‑of‑the‑art, LEED‑certified Gold office building in downtown Ottawa, Toronto or Vancouver.
This is a three‑year, fixed‑term position with the possibility of extension.

Key Responsibilities  Project Coordination and Stakeholder Engagement   Support the team in implementing project work plans, schedules, and deliverables.
Coordinate logistics and travel for workshops, round tables, and other in‑person and virtual engagement activities; provide on‑site logistical support if requested and engage directly with vendors for smooth event delivery.
Maintain organized records of research outputs, references, and supporting materials to enable internal learning and reuse.
Track progress against milestones, ensuring deliverables are on time.
Maintain detailed records, reports, and project documentation.
Serve as a primary contact for project partners and consultants on logistical items (travel, meetings, minutes, etc.).
Coordinate outreach, invitations, and follow‑up for engagement activities.
Work with the Director, Manager and subject‑matter experts to gather relevant content, support preparation of presentation materials, agendas, and briefing notes and ensure quality visual presentation.
Assist in capturing feedback and insights from partners and stakeholders to inform project development.
Support business development efforts as requested, including coordinating proposal documents, partner letters and budgets.
Financial and Contract Monitoring   Track and reconcile project expenditures against budgets.
Monitor consultant contracts, deliverables, and invoices.
Support procurement and contracting processes, ensuring compliance with organizational and funder requirements.
Serve as a primary contact point for the finance team.
Communications and Reporting   Contribute to progress reports, summaries, and internal briefings.
Support development of communications materials such as meeting summaries, newsletters, and updates for stakeholders.
Help document project outcomes, lessons learned, and success stories.
Qualifications and Experience   Post‑secondary degree.
At least 2 years of relevant experience supporting complex, multi‑stakeholder projects—ideally in the building industry, workforce development, or sustainability.
Strong organizational and time‑management skills with the ability to balance multiple priorities.
Willingness to coordinate meetings and events, both in‑person and virtual.
Demonstrated ability to build and maintain positive relationships with diverse partners and stakeholders.
Familiarity with budget tracking and financial reporting.
Strong communication and writing skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Other Responsibilities   Perform related duties and responsibilities as assigned by the Supervisor.
Occasional travel within Canada is required for this role.
KEY CONTACTS  Internal   Director, PDR
Project Managers
Project Coordinator
All other CAGBC departments
Why Work at CAGBC?
Competitive salary.
Group Benefits membership.
Flexible working hours (7:00 am - 5:30 pm).
Generous paid time off.
Hybrid working arrangements, with up to two work‑from‑home days per week.
Be part of an industry that makes a meaningful, positive impact on our environment.

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