Senior Officer, Gift Processing

Location  Main Campus
Compensation  Salary Grade SSUO Grade 08. Salary Range: $64,865.00 - $81,935.00.
Position Purpose  Reporting to the Manager, Gift Processing, the incumbent plans and coordinates the operational activities of the Gift Processing Office, including financial transactions and internal controls, in order to provide support and advice to managers and to ensure that policies and procedures are well understood and properly implemented.

Key Responsibilities   Process gifts in support of the fundraising team’s philanthropic efforts.
Scrutinize all gifts and solicitation/pledge forms received to ensure that information is valid and accurate.
Enter data on complex gifts which require particular attention.
Maintain database integrity by checking for irregularities among gift payments and among the biographical information submitted with gifts.
Monitor the accuracy of the gift information entered by other staff members, perform validation queries and implement corrective measures when inconsistencies are detected.
Prepare and process batches to efficiently process several donations at once (fundraising events, crowdfunding, third‑party solicitations, monthly donations through payroll deduction, pension plan deductions, direct debit by banks and major credit cards).
Deposit all monies (cheques, cash or credit card payments) while following appropriate University procedures and internal controls.
Produce and reconcile deposit reports (using financial system ledger) that are submitted with cash and cheques to Financial Services.
Ensure tax receipts are issued in a timely manner based on gift receipt eligibility as indicated by the Canada Revenue Agency.
Coordinate donor acknowledgement process and contribute to database integrity and accuracy of gift details and biographical information.
Check donor accessible funds to identify irregular spending patterns.
Qualifications   Advanced knowledge of accounting practices normally acquired through postsecondary studies in a related discipline, or an acceptable equivalent combination of education and work experience.
Minimum 3 years of demonstrated experience in a similar role.
Spoken and written proficiency in both official languages (French and English).
Strong organizational skills and ability to set priorities.
Ability to take responsibility and to work independently.
Excellent customer service and good interpersonal skills.
Ability to work well as a team member.
Knowledge of philanthropic databases (Raiser’s Edge) considered an asset.
Knowledge of Canada Revenue Agency rules and regulations on charities.
Office experience in using word processing, spreadsheets and databases.
Very close attention to detail to ensure highly accurate data entry and analysis.
Ability to understand and follow directions and explain complex policies and procedures.
Good judgment and ability to use sensitive and confidential information appropriately.
EEO and Diversity Statement  The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation and creativity fuel our quest for research and teaching excellence. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

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