Catering Coordinator TD Place

Catering Coordinator, Full Time, TD Place
Job Category  :  Service & Hospitality

Requisition Number  :  COORD
009280

Locations
Showing 1 location

10753-Lansdowne-TD Place- | 10753
1015 Bank Street
OTTAWA, ON K1S 3W7, CAN

Description
This Job has supervisorial responsibilities.

Summary

The expectation of this position is that the employee performs their duties and responsibilities in an efficient and effective manner. Furthermore, the expectation is to perform these duties while working as a part of a team.

Essential and Responsibilities

Coordinate with Catering clients to establish their catering event expectations to provide the catering service the client is expecting in a timely manner

Responsible for planning and organizing the success of small to mid scale catering events at TD Place

Create and ensure all catering estimates, BEOs, buffet layouts, floor plans, labels, menus and beverage menus for each event up to date

Solidifying catering contracts, ensuring all the required information is signed off and confirmed by the client prior by the deadline date

Confirm payment information from clients prior to the event. Store all credit card information as per our internal policy

Ensures all catering binders are prepared, and filled out corrects for every event

Lead the catering team through successful events, ensuring all event set up are to our Levy Standard, and all staff have prepped for the event so we are set up for success

Ensuring that the team is always setting up prior to the event

Assists the General Manager of Premium & Catering with the preparation of any large scale or multi day catering events

Support and guide the Junior Catering coordinator ensuring they have the support they need to succeed

Coordinate with the Admin to ensure all part-time staffing numbers are reached, interviewed, and onboarded. Responsible to assist and manage this task

Create the training plan for Part-Time Catering Staff, Catering Supervisors and the Junior Coordinator, ensuring all the required training is being completed

Create final event invoices and process payment for completed catering events

Provide the Admin information for scheduling catering staff for upcoming events well in advance

Distribute information on all upcoming catering events to the culinary team

Coordinate with Culinary on all dietary information, buffet layouts

Coordinate with the Catering Sous-Chef, Executive Chef, and the General Manager of Premium & Catering on pricing of items not on the catering menu

Main contact for all backstage catering events. Ensuring the catering contract goes out with 48 hours of receiving the rider, ensures all set up and prep is ready prior to the show, and problem solves any issues that comes up throughout the event.

Must maintain knowledge of catering menu offerings, dietary restrictions, and quantity recommendations based on the event

Must communicate efficiently and effectively with all managers, staff, and other departments to ensure the success of an event

Assist other departments when needed to ensure optimum service to guests

Works as a team with Premium to ensure all event in the Premium & Catering Department are running successful, are prepped accordingly, and are cleaning up properly. Ensures we are demonstrating the one team one vision mentality

Must be able to effectively communicate with managers and co-workers to effectively accomplish goals.

Run a daily pre-shift with the catering team

Ensure all catering services are meeting our high premium expectation

Know locations of event spaces in the stadium

Must be able to operate different food warming equipment, POS Machines and any other equipment used during the event

Able to resolve team issues in a professional manner

Ensure all items are returned to their proper storage locations and that the event is cleaned up properly, following closing procedures

Lead and assist team members in assigned task including working as a catering server and other job duties as per operational needs

Ensures cleanliness, readiness, and safety of assigned catering area following service standard and health & safety protocols

Come up with new revenue generating ideas every fiscal year

Conducts monthly inventory of catering equipment and product

Responsible for working with our social media coordinator and the General Manager of Premium & Catering Services to come up with a marketing plan for bringing in additional revenue

Responsible to fill in during a catering event if a problem arises, staff shortage or any other issues occur…