Human Resources Administrative Analyst

Job Title: HR Administrative Analyst

Location:

Montreal, QC

Responsibilities

Employee On-Boarding

• Act as primary the point of contact for new joiners to ensure a positive Employee Experience.
• Partner closely with our different teams to issue offer letters.
• Enter required data into HR systems to ensure and arrange systems access and a smooth transition.

• Collaborate with HR stakeholders to support onboarding of new joiners and validation of employee data in HR information systems.
• Responsible for the administration of employee data attributes in HR systems.
• Ensure systems (People Soft, SPEAR, etc.) are aligned and/or reconciled.
• Support operational tasks for leavers.

• Act as point of contact for HR policy questions as needed.
• Partner with Benefits team to ensure the proper handling of life events, leaves of absence and additional programs.
• Act as subject matter expert for Employee Handbook.

• Ensure strict respect of Data Governance Principles across all HR IT systems and databases.
• Support internal and external data auditing, on a regular and ad hoc basis.

• Perform the due diligence before each meeting to ensure the process is followed.
• Be the main point of contact for the SPOCs of the supported business line.
• Update the documentation and inform the stakeholders after the meeting
• Send relevant information to the different stakeholders involved.
• Participate in the enhancement of the process with the different owners.

• Ensure the follow up with the vendors and escalation of issues.
• Responsible of the administrative tasks for the vendors (accesses implementation, billing…)
• Ensure completion of all requests within the timeline.

• Ensure the management of the team mailbox and case management tool as assigned.
• Responsible for the management of the HR emergency phone line.

• Bachelor’s degree or higher in Human Resources, Business Administration, or related field-social sciences.
• 1 to 4 years of HR experience preferred.
• High attention to detail.
• Ability to adapt to changing priorities, understand and follow processes and work well independently and in a team environment.
• Client service-oriented mindset. Excellent written and verbal communication.
• Demonstrate ability to effectively collaborate and communicate with the respective HR and Business stakeholders.
• Ability to work as part of a multicultural team.
• Proficient in Microsoft office suite.
• French preferred