Job Description & How to Apply Below
Job Description
Posted Tuesday, October 28, 2025 at 4:00 a.m.
INTERNAL/EXTERNAL POSTING
Inuuqatigiit Centre for Inuit Children, Youth and Families is a multi‑service non‑profit organization serving Inuit children, youth, and their families. We are dedicated to providing cultural, educational, and support services in a caring, respectful, and collaborative environment that fosters strong and proud Inuit children and families.
Position # 2025- 177
Posting Date October 28, 2025
Start Date ASAP
Hours 37.5 hours – Monday‑Friday, with occasional evening and weekend hours required
with possibility of extension
Salary Range Inuuqatigiit Centre offers a competitive wage and benefit
POSITION SUMMARY
Under the supervision of the Manager of Family Well‑Being, the Database Coordinator ensures the optimal use of the data management system by Inuuqatigiit Centre staff, maintains and analyzes data, develops reports for management, creates and adapts all aspects of the database program, trains staff on the use of the database, and oversees agency communications to promote programming and services.
KEY DUTIES AND RESPONSIBILITIES
Develop a detailed understanding of both the front and back ends of the data management system (currently the Penelope system developed by Athena Software)
Develop new content within the case management system
Assist users to input documentation and edit existing documents where required
Analyze and clean datasets extracted from the case management system
Perform quantitative data analysis of program outputs
Produce accurate reports for a range of audiences both internal and external, regular and ad‑hoc
Contribute to the optimization of data and reporting systems on an ongoing basis
Identify and advise on any data and/or reporting system issues that arise
Assume responsibility for optimal recording and archiving of data and analysis
Develop tools and resources to be shared with users to support their understanding and use of the case management system
Request a ticket with database support services to resolve issues pertaining to the database system and communicate the concerns and possible solutions with support staff
Train Inuuqatigiit Centre staff on the use of the agency data management and reporting tools
Keep up‑to‑date on latest system updates for the most effective program delivery, evaluation and reporting
Assist the Manager of Family Well‑Being with other documents, projects, and tasks, as relevant to skills
Maintain thorough, orderly, and confidential administrative tasks required by Inuuqatigiit Centre
Meet all tracking, evaluation, and reporting requirements of Inuuqatigiit Centre
Assist in the preparation of reports as required by funders
Attend staff meetings and training sessions as required
Adhere to all Inuuqatigiit Centre policies and procedures
Adhere to and promote the mandate and mission of the Inuuqatigiit Centre
Additional responsibilities include supporting communications and promotions:
Develop flyers and materials for agency programs, services, and community events based on manager requests
Assist with the development of media releases
Post communications on Inuuqatigiit Centre social media platforms and website
ACCOUNTABILITY
Accountable for the effective and efficient use and implementation of the data management system throughout Inuuqatigiit Centre
Accountable for developing timely reports to help Inuuqatigiit Centre meet deliverables identified in funding agreements
Accountable for timely creation of agency communications for distribution to promote Inuuqatigiiet Centre activities and community engagement
WORKING RELATIONSHIPS
Develop supportive and professional rapport with staff team
Participate in conflict resolution when required
Act as a positive role model to promote professional values and ethics within Inuuqatigiit Centre and to the community
Assume leadership role for all aspects of work related to the database
Demonstrate autonomy and initiative
Actively participate as a member of Family Well‑Being team
Support front‑line Inuuqatigiit Centre staff by providing timely guidance on database system usage
Assist in the…
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