Executive Assistant

Summary

Summary: The Executive Assistant will perform a wide range of administrative and office support activities and aid the CEO in facilitating the efficient operation of the organization.

• Monitor the current status of the work and projects for CEO
• Maintain CEO’s appointment calendar. Arrange appointments, meetings, and conferences. Contact the appropriate people to attend
• Attend meetings or conferences as assigned and report on major points and actions resolved or to be taken
• Resolve administrative problems by preparing reports, analyzing data, and identified solutions
• Handle a variety of matters involving contact with various staff, board members, medical committees, government agencies, and the public
• Prepare various documents and handle confidential matters in accordance with clinic rules and procedures
• Conduct quantitative research to drive marketing strategies
• Maintain good relationships with community partners and patients alike.
• Represent the company at various public events
• Contribute to content, planning, creation, posting and engagement on Cedar Point Health’s social media accounts
• Assist in content creation for e-blasts and build patient enrollment through strategic messaging and tactics
• Respond to customer reviews and communicate feedback and any relevant notes/trends to leadership team
• Attend weekly leadership meetings and provide administrative support
• Attend Board & Owner meetings, order and set up lunch and/or dinner, take board meeting notes and record voted decisions
• Maintain company website
• Perform other duties as assigned

• Strong ethical standards and confidentiality a must
• Knowledge of organizational policies, procedures, and systems.
• Knowledge of office management techniques and practices.
• Knowledge of research methods and procedures sufficient to compile data and prepare reports.
• Strong grammar, spelling, and punctuation.
• Skill in time management, prioritization, problem solving, and multitasking.
• Skill in writing and communicating effectively.
• Ability to establish and maintain effective working relationships with other employees and the public.
• Ability to work under pressure, communicate and present information.
• Ability to identify problems, recommend solutions, organize, and analyze information.
• Ability to competently use Microsoft Office, including Word, PowerPoint, Excel, and appropriate practice management software.
• Must be willing to travel to other company locations.

A minimum of 3 years in depth administrative office experience, which includes working independently. Healthcare administration experience a plus. This is an onsite position.