Office Manager- Ministry

OFFICE MANAGER

Seeds Wilderness Way (formally Seeds Wilderness Therapy)

Seeds Wilderness Therapy is prayerfully seeking an Office Manager who embodies humility, excellence, and a heart to serve behind the scenes so that families, staff, churches, and students can flourish. This role is far more than administrative support — it is a ministry of stewardship, order, and quiet faithfulness that strengthens every part of what God is doing through Seeds.

The Office Manager is entrusted with the systems that hold our ministry together: documentation, compliance, HR support, communication structures, program intake files, workflow management, and marketing support. These are not small tasks. They are the unseen threads that allow the Family Care & Discipleship Coordinator to walk closely with parents, the clinical team to focus on therapeutic care, and our field staff to pour into students with presence and clarity.

When these systems are healthy, families experience peace, staff experience support, and the ministry moves forward with stability and grace.

We are looking for someone who understands that administrative work can be holy work — that spreadsheets, filing systems, and communication workflows can become acts of worship when done with integrity and a heart to honor Christ. Someone who finds joy in bringing order to complexity, who sees details as opportunities to serve, and who approaches each task with prayerfulness and diligence.

Someone who values confidentiality, reliability, and excellence not because they are required, but because they reflect the character of Jesus.

This role is not pastoral, but it is deeply spiritual. The Office Manager helps create an environment where healing and transformation can take place by ensuring that the foundation beneath our ministry is strong, organized, and trustworthy. Your work will never be loud or spotlighted, but it will be felt — in the peace of a parent who receives timely communication, in the confidence of a staff member who knows their documentation is supported, and in the smooth flow of a ministry that depends on faithful hands behind the scenes.

• Thrives in bringing order, clarity, and structure to complex systems
• Finds satisfaction in supporting others so they can serve more fully
• Loves the idea of strengthening a ministry through excellence and stewardship
• Desires to work in an environment shaped by prayer, unity, and Christlike character
• Believes that administrative faithfulness is a form of discipleship

…then we would be honored to explore this opportunity with you.

Seeds Wilderness Therapy is a place where families encounter hope, where students rediscover identity, and where staff serve with dependence on the Holy Spirit. If the Lord is stirring your heart toward this work — toward a role that is quiet but essential, unseen but deeply impactful — we welcome your application and look forward to discerning together.

• Maintain organized, accurate records in digital filing systems.
• Prepare and send letters, notices, invoices, and required documentation.
• Oversee and manage the Family Care and Discipleship Coordinator. (This is both an admissions role as well as parent coordinator/ case manager position. The combination of these roles allows a single point of contact for each family.)
• NOTE:
  The FCDC is supervised by the Clinical Director as they are acting as a case manager.
• Support the Family Care and Discipleship Coordinator and clinical team by keeping documentation organized and accessible.
• Coordinate communication logistics between parents, therapists, field staff, the Clinical Director, and Seeds leadership–as it affects documentations. (Outside of invoices, the main parent facing communication is done through the Family Care and Discipleship Coordinator.)
• Maintain and update CRM pipelines, workflows, automations, and templates as directed.
• Ensure all parent and student progress is accurately tracked.
• Monitor CRM tasks, reminders, and follow‑up sequences and communicate next‑touch‑point steps to the Family Coordinator (FCDC).
• Track questionnaires, assessments,…