Administrative Assistant

Administrative Assistant

Ingersoll Rand is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

Location: Moody, AL (Gardner Denver Nash - 2150 A E Moore Rd. Moody, AL 35004)

Shift: Monday - Friday 6:30am - 3:30pm - Not hybrid or remote - Direct Hire, Full Time

The Service Coordinator provides operational support for the Moody Service Center facility including clerical, administrative, and/or technical responsibilities.

• Greeting and assisting visitors.
• Manages front desk phone & email correspondence.
• Develop and distribute various correspondence, reports, and presentations.
• Compile and maintain any reference manuals or other document manuals.
• Plan, schedule and/or coordinate events, trainings, etc.
• Enter timesheets (updating hours on SQDIP tab).
• Maintains and orders supplies.
• Maintains departmental files.
• Schedules maintenance on equipment and the building.
• May create purchase requisitions (pending access approval).
• Scanning, shredding, and maintaining e-files according to standard defined process.
• Check COI book for all vendors who enter the building if their COI is current and if they have watched the safety video in the last year.
• Repairs / Remans preparing to ship to customer - Emails / Follow-ups when pump is a week away from shipping.
• UX - Opening reman jobs, processing incoming cores, core process and core tracking.
• Preparing job packets.
• May create shipping documents for incoming/outgoing shipments.
• Creates and maintains log sheets, forms, charts, graphs, etc.
• Running weekly reports.
• Processes scrap letters.
• Maintains record system to ensure appropriate training is completed and recorded by ISO.
• May assist with software training and provide technical support for department users.
• Supports quality objectives through utilization of quality work instructions, requisitions, and corrective action notices.
• May maintain and/or generate quality reports.

• 3+ years of experience with administrative role supporting mid-size teams.
• 3+ years of experience being proficient in Microsoft Office software.

• Must be able to type 45 words per minute.
• Able to work in fast paced work environment.

• HS Diploma or GED preferred. Higher Education or certificate is a plus.
• Experience in manufacturing, sales, or service environment.
• Effectively communicate with all levels of the organization.

This position will be based 100% onsite at our Moody, AL facility.

At Ingersoll Rand, we embrace a culture of personal ownership and provide a comprehensive benefits package including health care options such as medical and prescription plans, dental and vision coverage, wellness programs; life insurance; a robust 401(k) plan; paid time off; and an employee stock grant, among other offerings.