MHS Front Office Secretary Job Moody area,Alabama USA,Administrative/Clerical

POSITION DESCRIPTION FOR ST. CLAIR COUNTY SCHOOL SYSTEM

Approved February 2019

TITLE:School Office Aide

JOB GOAL: To perform assigned clerical duties efficiently and effectively. To assist school faculty, staff, and other school system personnel in supporting student achievement and school operations.

FLSA STATUS: Non-Exempt

REPORTS TO: Principal

MINIMUM QUALIFICATIONS:

High school diploma or

Successful work experience in a comparable position,

Ability to meet the suitability criteria for employment and/or certification/licensure under the Alabama Child Protection Act of 1999 and Act No. .

Knowledge of general office procedures, electronic and manual filing and record

Demonstrated proficiency in oral and written communication

Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups

Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time

Knowledge of the operation word processing and data entry software, and office computer applications.

Ability to organize files and data, prioritize tasks, and manage time

Ability to exercise tact, courtesy, and initiative in dealing with students, parents, faculty, and the public.

Ability to use technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or school

Physical strength, mobility, dexterity, stamina, and acuity to perform job

Ability to be punctual and in regular

Such alternatives to the above qualifications as the Board may

PERFORMANCE RESPONSIBILITIES AND

ESSENTIAL FUNCTIONS:

Demonstrates support for the school system, its purpose, direction, and

Performs duties and represents the school in a courteous, positive and professional manner.

Types, enters data, organizes and retrieves files, prepare and submits reports, handles correspondence as assigned, and performs various school clerical functions as directed.

Assists when needed in routine office and/or clerical tasks to support activities of secretary, bookkeeper, receptionist, principal, or other school personnel as

Communicates by email or electronic messaging as

Supervises student office assistants and/or office volunteers as

Exhibits interpersonal and collaboration skills to work as an effective team

Models and maintains high ethical

Demonstrates initiative in the performance of assigned

Posts/records and file correspondence and reports as

Reacts quickly and calmly in any emergency situation on the telephone or at the front desk.

Assists school personnel and/or administrators as needed with preparations for meetings, projects, visiting groups, delegations, or conferences.

Participates in the training programs offered to increase skill and proficiency related to assignment.

Ensures adherence to security rules and safety

Maintains appropriate confidentiality regarding school/workplace

Demonstrates initiative in identifying potential problems and/or opportunities for improvement in areas of responsibility.

Monitors school access through controlled doors, ensures appropriate record of all visitors within the school, and issues visitor passes.

Follows proper procedures for releasing students during checkout

Reports potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel.

Responds to inquiries, requests, constructive feedback, concerns and/or complaints in a timely and positive manner.

Maintains and submits reports, records, and correspondence in a timely and accurate manner.

Properly uses and cares for equipment and material resources of the school system and effectively supervises and monitors others in the care, maintenance, and use of tools, equipment, and inventory.

Serves on school system committees, tasks forces, and representatives groups as required.

Adheres to school system rules, administrative procedures, local Board policies, and state, federal, and local regulations.

Reports absences and takes leave in accordance with Board policies and

Performs any other job-related duties as assigned by the

SALARY: Based on the St. Clair County School System Salary Schedule

TERMS OF EMPLOYMENT:182 days

EVALUATION: Performance will be evaluated according to board policy.

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