Assistant Project Manager

Job Summary

The Assistant Project Manager will serve on all aspects of commercial construction including contract administration, construction execution end-to-end through planning, development, scheduling, and ongoing management of project outcomes.

• Bid preparation, project start‑up, contract award analysis, permit and regulatory submissions and project system set up.
• Assisting with coordination and reviewing of drawings, submissions, specifications, changes, and document control.
• Assisting with the preparation and maintenance of the project schedule and costing system and forecasting.
• Assisting with material procurement and expediting deliveries.
• Assisting in preparing and tracking payment requests/invoices and estimates.
• Change management – assisting in set‑up, issuing documentation for pricing and change administration.
• Subcontract administration – defining scope of work, answering RFIs, submittals, and general document control and monitoring progress.
• Monitoring and assisting in the implementation of quality control, safety, and environment programs.
• Project close‑out, coordinating documentation – deficiencies, warranties, maintenance, and final payments.
• Serve as the onsite quality manager for assigned trades, verifying subcontractor deliveries that meet approved submittal requirements.
• Attending and participating in project meetings and assisting the Project Manager with the preparation of progress reports and meeting minutes.
• Assist with the distribution of proposals, change documents to subcontractors/suppliers and assist with collecting pricing and/or preparing proposal requirements for internal pricing reviews.
• Ensure purchase orders and change orders are provided to accounting.
• Build and maintain client relationships.
• Assist with constructability reviews and support the development of construction documents.

• 4 years of working experience in Project Management (Construction preferred).
• Bachelor’s Degree (Construction Management, Engineering preferred).
• Previous experience in institutional construction is a plus.
• Proficient in MS Office (Word & Excel) and virtual collaboration tools.
• CMIC and Procore experience preferred.
• Ability to travel.
• Strong analytical, organizational, and multi‑tasking abilities to find solutions to various issues, prioritize work, and meet deadlines.
• Strong verbal and written communication skills, initiative and positive, "can‑do" attitude essential.