Heavener, OK - Human Resources Coordinator 2nd Shift

Heavener, OK - Human Resources Coordinator 2nd Shift

Work Schedule:

Mon-Fri: 3pm-12am

The Human Resource Coordinator is responsible for daily interaction with the Company's employees regarding personnel, benefits, and job related issues that arise. These persons document their contact and forward questions, concerns, or complaints to upper management for investigation and/or resolution. The HR Coordinator takes incoming telephone calls and records employee absence notifications and vacation requests in the Call-In Database. They are responsible for accurate data input into employee records regarding absenteeism, vacations, transfer requests and disciplinary actions.

They issue line passes to employees following any period of absence, file hardcopy information in employee records, and are called upon to witness management interviews with employees. Additionally, they assist employees in completing Company, Federal and State forms used to update their personal status and income tax filing status. They also produce reports generated from the personnel management program for supervisors and employees, as required.

• Operate a computer with Microsoft Windows-based personnel management programs.
• Assist employees in completing forms used by the Company (Address Changes, Name Change, Form W-4, etc.)
• Answer incoming calls, make required calls, and transfer callers.
• Document employee absentee notification or requests for vacation in the Call-In Database.
• Accurately enter absentee, vacation, transfer requests, and disciplinary actions into employee records.
• Issue line passes to employees following any period of absence.
• File hardcopy personnel information in appropriate personnel records.
• Witness management interviews with employees.
• Generate personnel reports for supervisors and employees.
• Assist supervisors preparing position investigations for management review regarding promotions. These records include absentee history, discipline history, and status change.
• Assist employee with payroll issues. Forward to the Human Resource Supervisor or Manager for action.
• Maintain sufficient stock levels of forms used by the Company.
• Verify receipt of payroll checks from Payroll and distribute to supervisors. Ensure supervisor signs department checks out of the Human Resource Department on the check register.
• Maintain department check registers. Log in all checks returned to the Human Resource Department by the individual supervisor and makeup checks from Payroll. Verify employee identity and distribute checks to the individual employee. Ensure employee signs for the check on the applicable check register.
• Complete necessary forms for employees requesting FMLA. Explain employee's responsibility for timely completion and return of requisite documentation.
• Bilingual employees translate for other entities within the Company.
• Assist prospective employees in completing employment applications.
• Process temporary services employees and assists them with completing hiring documentation when they are placed on Company Payroll.
• Receive staffing information from individual department. Consolidates this data into a Microsoft Excel spreadsheet for review by upper management.
• One HR Coordinator is designated as the FMLA point of contact. Responsible for accurate tracking of necessary paperwork and transmits this information to the Company FMLA Coordinator for approval determination.
• Perform switchboard operator duties for the South Complex from mid-afternoon to close of business.

High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

To perform this job successfully, an individual should have knowledge of Spreadsheet software.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must regularly lift and/or move up to 10 pounds and occasionally…