HR Coordinator

SUMMARY:

Under the general supervision of the Human Resources Supervisor, assists Human Resources staff by performing a variety of support functions which may include assisting in recruiting, training, compensation and benefits.

• Supports recruitment functions in a variety of areas, preliminary screening of applications, coordinating interviews, creating interview files and forms, and other duties related to the hiring process.
• Supports staff in creating offer letters and coordinates pre-offer/post offer requirements, such as background, education and reference checks, pre-employment physicals and drug tests.
• Researches, creates, conducts and organizes annual job fairs.
• Prepares materials, handouts, and attends job fairs as needed.
• Posts open positions on job boards and ad placement sites and communicates with all posting agencies.
• Incumbent will create, review and track job advertisements for monthly updates and annual budget process.
• Assists with closing recruiting files and tracking file destruction dates in accordance with state and federal regulations.
• Provides employees with training resources and recommendations for personal development and education reimbursement processes.
• Provides an effective system to track and retrieve training events for employees.
• Coordinates, schedules and facilitates new employee on-boarding and orientation for benefits, safety, compensation and administrative procedures.
• Coordinates the temporary labor process for summer help, internships and other temporary labor.
• Assists with tracking, maintaining and documenting authorized headcount to ensure the company does not exceed.
• Maintains the active organization chart using software to continue compliance with the authorized headcount.
• Organizes and assists in preparing data for affirmative action plan and other reporting requirements.
• Supports and assists with conducting monthly processes for employee benefit billing.
• Assists with various personnel functions throughout HR department.

Synthesizes complex or diverse information; collects and researches data; uses experience to complement data; designs work flows and procedures.

Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.

Generates creative solutions; translates concepts and information into applications; uses feedback to modify recommendations; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others.

Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings; writes clearly and informatively; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.

Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.

Prioritizes and plans work activities; uses time efficiently; sets goals and objectives; develops realistic action plans.

Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays or unexpected outcomes.

Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.

Manages difficult or emotional customer situations;
Responds promptly to customer needs;
Solicits customer feedback to improve service;
Responds to requests for service and assistance;
Meets commitments to customers.

Works within approved budget;
Develops and implements cost saving measures;
Conserves organizational resources.

Three (3) years of progressively responsible experience in Human Resources is required. A bachelor's degree in Human Resources or a related field is preferred.

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations; ability to write reports, business correspondence, and procedures; ability to effectively present information and respond to questions from groups, managers, employees and outside professionals.

Ability to interpret an extensive variety of technical instructions or numerical information including fractions, percentages, ratios, and proportions in…