HR Coordinator

SUMMARY

Under the general supervision of the Human Resources Supervisor, assists Human Resources staff by performing a variety of support functions which may include assisting in recruiting, training, compensation and benefits.

• Supports recruitment functions in a variety of areas, preliminary screening of applications, coordinating interviews, creating interview files and forms, and other duties related to the hiring process.
• Supports staff in creating offer letters and coordinates pre‑offer/post offer requirements, such as background, education and reference checks, pre‑employment physicals and drug tests.
• Researches, creates, conducts and organizes annual job fairs.
• Prepares materials, handouts, and attends job fairs as needed.
• Posts open positions on job boards and ad placement sites and communicates with all posting agencies.
• Incumbent will create, review and track job advertisements for monthly updates and annual budget process.
• Assists with closing recruiting files and tracking file destruction dates in accordance with state and federal regulations.
• Provides employees with training resources and recommendations for personal development and education reimbursement processes.
• Provides an effective system to track and retrieve training events for employees.
• Coordinates, schedules and facilitates new employee onboarding and orientation for benefits, safety, compensation and administrative procedures.
• Coordinates the temporary labour process for summer help, internships and other temporary labour.
• Assists with tracking, maintaining and documenting authorised headcount to ensure the company does not exceed.
• Maintains the active organisation chart using software to continue compliance with the authorised headcount.
• Organises and assists in preparing data for affirmative action plan and other reporting requirements.
• Supports and assists with conducting monthly processes for employee benefit billing.
• Assists with various personnel functions throughout HR department.

Synthesises complex or diverse information; collects and researches data; uses experience to complement data; designs work flows and procedures.

Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.

Generates creative solutions; translates concepts and information into applications; uses feedback to modify recommendations; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others.

Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings; writes clearly and informatively; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.

Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.

Prioritises and plans work activities; uses time efficiently; sets goals and objectives; develops realistic action plans.

Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays or unexpected outcomes.

Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.

Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments to customers.

Works within…