Grants Director

Job Details:

Job Location:

Kiowa Tribe of Oklahoma - Carnegie, OK 73015, Position Type:
Full Time, Education Level: 4 Year Degree, Salary Range: $78,000.00 - $85,000.00 Salary/year, Job Shift: 8:00am-4:30pm (M-F),

JOB SUMMARY:

This position is responsible for leading the Kiowa Tribe's grant portfolio across federal, state, and private funding and supervises a team of Grant Writers embedded in the divisions they serve. Approximately 20% of the duties will encompass governmental affairs. The Grant Director represents the Kiowa Tribe with its federal partners and builds the relationships that make the portfolio work. This is a named duty, not an afterthought.

Program officers who know the Tribe, trust its reporting, and pick up the phone are worth more than any single application.

The Kiowa Tribe Grants department mirrors the National Grants Management Association five best practices for tribal grants professionals which are: 1. establish and enforce policy and procedure, 2. build the internal network across departments, 3. run a grants management training plan, 4. make the project officer a genuine partner, and 5. grow grant capacity inside the Tribe. The responsibilities of the program will follow this structure.

The Kiowa Tribe's Master Grants Policy runs twenty-four sections and is nearing executive approval. This position executes and implements that policy across every department that touches a grant. This position does not own compliance. It works with Compliance, the Self-Governance Coordinators, and department directors to keep money and activity moving cleanly.

• Executes and implements the Kiowa Tribe's Master Grants Policy across every department that receives grant funding.
• Incorporates policy into operating practice, including the proposal-seeking process, execution, fund management, and close-out.
• Creates and maintains the Grant department standard operating procedures.
• Possesses the authority to enforce the Kiowa Constitution, policies, procedures and other relevant Kiowa tribal laws.

• Serves as the signature authority for all Tribal grant portals, including but not limited to federal, state, and private sources.
• Oversees Euna as the Tribe's grants management system and single source of truth for applications, awards, deadlines, financials, and reporting. A Senior Grant Specialist owns the Euna relationship as an assigned project. This position oversees that work rather than running it day to day.
• Provides guidance and technical assistance to every director and administrator running a grant program.
• Tracks budgets and expenditures against award terms, including cash match and in-kind requirements.
• Ensures progress, statistical, narrative, and financial reports reach funders on time.
• Maintains the Tribe's registrations and roles across federal portals, including but not limited to SAM.gov, Grants.gov, Grant Solutions, eRA Commons, and agency systems.

• Prepares and finalizes grant submissions for the Tribe.
• Prepares the accuracy certification and fiscal readiness memo that accompany each submission and obtains final written authorization from the Executive Director of the requested division before any submission moves forward.
• Coordinates final submittal through the authorized official for each portal, whether that is the Signing Official, the Authorized Organizational Representative, the business point of contact, or the Chairman.

• Works with Compliance, the Self-Governance Coordinators, and department directors to ensure funds and necessary documentation is supplied as needed.
• Coordinates with Finance on drawdowns, indirect cost application, and the flow of funds.
• Supports…