Administrative Analyst

Responsibilities

• Provide overall general administrative support to the AEGIS Technical Representative in managing and coordinating office calendars of senior leaders, greeting visitors, recording meeting minutes, answering phones, and sorting mail.
• Create, review, edit, and route general correspondences such as letters, memorandums, notices, and instructions in accordance with Department of the Navy and AEGIS Technical Representative policies.
• Develop accurate and compliant draft SOPs, plans, processes, Command Operation Reports, and other relevant documents and materials.
• Provide recommended improvements to file plans, disposition processes, and retention plans.
• Create briefs to train and inform the AEGIS Technical Representative of changes to guidance as well as system changes and updates.
• Write and review documents for public release, coordinate Public Affairs requirements with high headquarters, and ensure all websites have current data listed.
• Assist in the coordination of high‑profile visits, Program Reviews, All Hands meetings, Change of Commands, Award Ceremonies, and Retirement Ceremonies.
• Provide graphic support including layouts for brochures, booklets, handouts, posters, presentations, and signs.
• Draft and generate compliant and accurate charts, All Hands briefs, and organizational charts.
• Assist in managing roles, responsibilities, and maintaining data logs.
• Plan and manage detailed schedules for operation, maintenance, installations, and emergent tasking.
• Support the Workforce Management Team in hiring, training, retaining, and rewarding the AEGIS Technical Representative workforce.
• Provide reports on training statuses of AEGIS Technical Representative personnel and coordinate training with internal and external parties.
• Track award statuses and deadlines.

• 1+ year of experience in administrative support.
• Active secret security clearance.

• 3+ years of relevant experience.
• Associate’s or bachelor’s degree in a business or technical field (or substitution with additional years of experience).
• Green Belt certification in Lean Six Sigma or related process‑improvement certification.
• Strong customer service, oral communication, and writing skills.
• Strong organizational skills and attention to detail.
• Ability to multi‑task in a fast‑paced environment and complete tasks within short time periods.

The anticipated salary for this position is $60,000 to $65,000.

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, or veteran status or any other basis protected by federal, state, or local law. U.S. Citizenship may be required for certain positions.

If you need a reasonable accommodation for any part of the employment process, please send an e‑mail to  and let us know the nature of your request and your contact information. Reasonable accommodations are considered on a case‑by‑case basis.