Confidential Administrative Assistant

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• Date Posted:9/9/2026
• Location:
  
  District Administration Building
• Date Available:
  
  11/01/2026
• Closing Date:09/16/2026

Moorestown Township Public Schools

Title
:
Confidential Administrative Assistant

Salary Guide
:
Non-Affiliated;
Twelve-month contract

Salary Range
: $65,000 - $68,300.00

Benefits: New Jersey Educator's Health Plan

Position Summary:

Provide executive level administrative support to the Assistant Superintendent's Office. As an extension of the superintendent's authority, work closely with cabinet-level administrator(s) to determine department priorities and ensure timely completion of those priorities by performing assigned duties.

Qualifications:

Associate's degree (A.A. or A.S.) or equivalent training from a two-year college or technical school. To perform this job successfully, an individual must have strong administrative skills and the ability to prioritize work with minimal supervision. Demonstrates experience with independent projects and tasks. Must possess expert knowledge of computer software applications.

Job Goal:

Perform complex secretarial and clerical duties entailing a high degree of responsibility, discretion, and confidentiality, using independent judgment, in addition to routine work necessary for the smooth and efficient operation of the office. Serve as the central office administrator's confidential assistant; supervise all administrative/secretarial duties in the office and coordinate district and office administrative activities.

Performance Responsibilities:

. Office Management

• Supervises and coordinates the efficient workflow of the district relative to the responsibilities of the supervising administrator.
• Performs all secretarial/clerical and confidential work as assigned by the administrator.
• Supervises and assists in the preparation of all correspondence and reports emanating from the administrator's office. Maintains the confidentiality of sensitive correspondence.
• Maintains a regular filing system, as well as a set of confidential files and processes incoming correspondence. Ensures that the material is properly marked, secured and accessible for immediate use by administrators. Assembles confidential material according to instructions, and prepares summaries of confidential documents.
• Places and receives telephone calls and records messages for the administrator. Screens calls and inquiries that involve sensitive topics. Personally handles calls involving confidential or sensitive topics. Accommodates the caller's concerns without referring callers unnecessarily to the administrator.
• Maintains a schedule of appointments for the administrator and makes arrangements for conferences, meetings, and interviews. Prepares agendas, takes clear notes and handles follow-up activities as necessary. Make sure the administrator has any necessary back-up materials needed. Prepares minutes when assigned.
• Acts as a liaison between the administrator and other administrative staff in screening and routine inquiries and requests.
• Assists the administrator in compiling data and preparing reports required by law, administrative code and board policy, including professional development, mentoring, district travel, etc.
• Operates all business machines necessary to complete reports and clerical work required in the operation of the office.
• Manages long-term projects as assigned
• Ability to maintain, posts and support social media

Proficient in software applications related to role, including but not limited to Microsoft Word, Microsoft Excel, Google Suite, Frontline, and Genesis Employee Portal and Student Information System.

Evaluation of Performance

Performance of this position will be evaluated annually in accordance with the New Jersey Administrative Code and Board of Education policy.

Physical Demand

Physical demands include the ability to remain in a stationary position when necessary, occasionally move throughout the building to access colleagues and/or supplies. Ability to operate a computer and/or other office machinery. Be able to view a computer screen. Ability to communicate verbally, and in writing via technology devices or handwritten correspondence.…