Intake Specialist

Part-Time Intake Specialist / Legal Assistant

Location:

Moorestown, New Jersey

Schedule:

Part-time, flexible hours.

The Law Office of Michele Finizio is a criminal defense law firm committed to protecting clients’ rights and guiding them through some of the most stressful moments of their lives. We pride ourselves on responsiveness, discretion, and clear communication. We are seeking a Part-Time Intake Specialist / Legal Assistant to serve as the first point of contact for individuals seeking legal representation.

This role plays a critical front-line function in a criminal defense practice. The Intake Specialist / Legal Assistant is responsible for handling incoming calls and inquiries, gathering sensitive case information, and ensuring potential and current clients receive timely, professional support. The ideal candidate is calm under pressure, highly organized, and comfortable discussing sensitive legal matters.

• Answer and manage incoming calls, texts, and emails from potential and existing clients
• Conduct detailed initial intake for criminal matters (arrests, charges, court dates, jurisdictions)
• Screen and prioritize urgent criminal defense inquiries
• Schedule consultations and court-related appointments
• Accurately enter and maintain client and case information in client management software (e.g., Clio)
• Assist with document preparation, correspondence, and case organization
• Follow up with clients regarding missing information, documents, or court details
• Maintain strict confidentiality and professionalism at all times
• Support the attorney with administrative and legal tasks as needed

• Prior experience in a criminal law firm, intake role, or legal assistant position preferred
• Strong verbal and written communication skills
• Spanish-speaking ability is a plus
• Familiarity with client management software such as Clio or similar platforms
• Ability to remain calm, empathetic, and professional in high-stress situations
• Excellent attention to detail and organizational skills
• Reliable, punctual, and responsive

• Supportive and professional work environment
• Competitive hourly compensation based on experience