Construction Site Office Manager

Vaco is partnering with a national construction and engineering organization on a large, multi‑year project on the southwest side of Indy near Mooresville, IN. This is an onsite Construction Office Manager role supporting a busy construction site environment. This is a long‑term contract opportunity. This position is ideal for an administrative professional who thrives in a fast‑paced, hands‑on, blue‑collar environment and enjoys being the go‑to support person keeping operations running smoothly.

Southwest side of Indy near Mooresville, IN

Mon‑Fri, 7:30 am – 4 pm

• Serve as the front‑line office presence for the jobsite trailer; greet visitors and employees as they arrive
• Act as the administrative hub for the project team, supporting the Program Manager and Assistant Project Manager
• Assist with billing, invoicing, and other basic accounting functions
• Enter and manage time‑keeping data for field operations
• Maintain and organize contract documents and project paperwork
• Schedule meetings, manage calendars, and handle general administrative tasks
• Support daily jobsite operations to keep the project moving efficiently

• Strong administrative / office management experience
• Ability to learn new systems quickly
• Experience in billing, employee onboarding, data entry, customer service, and documentation
• Comfortable working in a blue‑collar, construction‑style environment
• Highly organized, detail‑oriented, and able to juggle multiple priorities
• Clear, professional communication skills with field and office teams
• MS Office proficiency

• Experience in construction, manufacturing, or industrial environments
• Experience supporting fast‑paced project teams

Medical, dental, vision, and 401(k) retirement plan. Salary range will be disclosed in this posting as required by local law. The employee may also be eligible for discretionary bonuses.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex (including pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, or to receive other benefits and privileges of employment, please contact  Vaco by Highspring also wants all applicants to know that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing employment opportunity.