Business Operations Administrator

Business Operations Administrator

We are seeking a professional, detail-oriented Business Operations Administrator to support our growing team. This role plays a vital part in maintaining smooth office operations while helping improve administrative processes that support company-wide efficiency.

• Serve as the primary administrative contact for the IND facility.
• Manage reception activities including answering phones, greeting visitors, and coordinating guest access.
• Maintain a professional and welcoming environment for employees, customers, and vendors.
• Oversee office supplies, administrative equipment, and general workplace resources.
• Coordinate onboarding logistics, new hire documentation, and orientation scheduling in partnership with corporate HR.
• Support employee records administration and HR-related documentation.
• Assist with recruiting logistics including interview scheduling, candidate coordination, and hiring support.
• Coordinate facility maintenance, vendor services, and building-related requests.
• Ensure readiness of conference rooms, meeting spaces, and employee work areas.
• Support shipping/receiving paperwork and administrative purchasing activities.
• Track office expenses and assist with purchase orders, invoices, and vendor communications.
• Assist leadership with scheduling, travel coordination, and meeting preparation.
• Maintain organized administrative records and support document control processes.
• Support company events, training sessions, and employee engagement activities.
• Maintain communication boards, postings, and internal notices.
• Provide administrative support to production, engineering, and leadership teams.
• Assist with safety and compliance documentation including visitor logs and training records.
• Support internal projects, cross-site initiatives, and operational improvements as directed.
• Perform additional duties as assigned.

• 5+ years of experience in office management, administrative coordination, or business operations support.
• Strong organizational and multitasking abilities with the capacity to manage competing priorities.
• Excellent communication skills with the ability to interact professionally with employees, leadership, customers, and vendors.
• Experience supporting HR-related administrative functions including onboarding and employee documentation.
• Proficiency in Microsoft Office (Outlook, Excel, Word, Teams).
• High level of discretion and ability to handle confidential information.
• Strong attention to detail and commitment to organized systems and processes.
• Ability to work independently while supporting a collaborative team environment.
• Experience in aerospace, manufacturing, or technical environments preferred.
• Experience supporting multi-site or growing organizations preferred.

L2 Aviation is an equal opportunity employer and promotes a drug‑free environment. A COMPLETE BACKGROUND CHECK IS REQUIRED FOR CONSIDERATION OF THIS POSITION.