Construction Site Office Manager

Vaco is partnering with a national construction and engineering organization on a large, multi-year project on the southwest side of Indy near Mooresville, IN. This is an onsite Construction Office Manager role supporting a busy construction site environment. This is a long term contract opportunity.

This position is ideal for an administrative professional who thrives in a fast-paced, hands-on, blue-collar environment and enjoys being the go-to support person keeping operations running smoothly.

Location: Southwest side of Indy near Mooresville, IN

Schedule: Mon-Fri, 7:30am-4pm

• Serve as the front-line office presence for the jobsite trailer; greet visitors and employees as they arrive
• Act as the administrative hub for the project team, supporting the Program Manager and Assistant Project Manager
• Assist with billing, invoicing, and other basic accounting functions
• Enter and manage time-keeping data for field operations
• Maintain and organize contract documents and project paperwork
• Schedule meetings, manage calendars, and handle general administrative tasks
• Support daily jobsite operations to keep the project moving efficiently

• Strong administrative / office management experience
• Ability to learn new systems quickly
• Experience in billing, employee onboarding, data entry, customer service, and documentation
• Comfortable working in a blue-collar, construction-style environment
• Highly organized, detail-oriented, and able to juggle multiple priorities
• Clear, professional communication skills with field and office teams
• MS Office proficiency

• Experience in construction, manufacturing, or industrial environments
• Experience supporting fast-paced project teams

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

• discretionary bonuses
• medical, dental, and vision benefits
• company's 401(k) retirement plan

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law,…