Purchasing Specialist​/Parts & Inventory Coordinator

We are a small, well established, company with steady growth over the past 49 years. American-Newlong specializes in integration of bag packaging and bag closing systems for Automated packaging systems. We are seeking a highly organized and detail-oriented Purchasing Specialist to manage domestic parts procurement, inventory coordination, and vendor relationships. This role is critical to our daily operations and requires strong communication skills, cost awareness, and the ability to balance multiple responsibilities in a fast-paced, hands-on environment.

This position also supports general office and facility supply coordination. The ideal candidate is resourceful, proactive, and comfortable wearing many hats.

Duration:
Full-Time

Starting Salary: $53,000 annually

• Source and purchase stock and non-stock parts for customer orders and internal jobs
• Work with Engineering team to supply replacement parts for discontinued or obsolete parts and electrical components
• Obtain and compare vendor quotes to ensure best pricing and availability
• Develop and maintain strong vendor relationships
• Meet with vendors (on-site) regarding new products, pricing, and supply updates
• Research alternatives and cost-saving opportunities when appropriate

• Monitor inventory levels and order points
• Run inventory and sales history reports to forecast needs
• Create and maintain part numbers in ERP system (Sage)
• Update part pricing and descriptions in system
• Assist with annual inventory counts
• Review open purchase orders and transaction reports
• Pull and stage parts for internal jobs based on provided part lists
• Track material usage and update records accordingly

• Utilize Sage ERP for purchasing, reporting, journals, and purchase order generation
• Run reports for non-stock items and parts without order points
• Verify automated purchase suggestions before finalizing orders
• Maintain organized digital documentation (e.g., shared drives, master parts lists)

• Support general office upkeep and small administrative tasks as needed

• Work closely with engineering, service technicians, and shop personnel to understand project needs
• Coordinate consumable supplies for shop operations
• Communicate parts availability, lead times, and order status to internal teams

• 2+ years experience in purchasing, inventory control, supply chain, or related role
• Experience with ERP or inventory management software (Sage or similar preferred)
• Strong attention to detail and organizational skills
• Effective written and verbal communication skills
• Ability to analyze pricing and make cost-effective decisions
• Comfortable working independently and managing multiple priorities
• Proficiency with Microsoft Office / Google Workspace
• Valid driver’s license and ability to run occasional local errands

• Experience in manufacturing, mechanical parts, or industrial equipment environments
• Familiarity with part numbering systems and BOMs
• Basic accounting or bookkeeping exposure