Accounts Payable Specialist

Responsible for maintaining accurate financial records. Ensure entries are accurate.

• Enter payables into the system as required, matching purchase orders to invoices.
• Ensure checks are printed for the President’s signature and payments are made to vendors to receive early payment discounts whenever such discounts are possible.
• Investigate discrepancies with payables where no applicable purchase orders exist.
• Reconcile monthly bank statements.
• Prepare self-audit reports for workers’ compensation.
• Update inventory records as required.
• Prepare and maintain cash flow forecasts for the President.
• Match quoted prices to invoices from vendors.
• Ensure all files—electronic and paper—associated with the function of Accounts Payable Specialist are organized and up to date at all times.
• Review expense reports and associated receipts each week, ensuring all documentation is attached and investigating discrepancies.
• Match receipts to credit card charges each month and investigate discrepancies.
• Prepare invoicing for all completed projects.
• Follow the policies and procedures of the Company.
• Perform other duties assigned by the Accounting Supervisor.

• Make best use of work time to complete accounts payable duties.
• Consistently demonstrate the ability to establish and manage priorities.

• Be a self-starter and manifest a proactive approach to all aspects of administrative duties.
• Work proactively to ensure good financial record keeping.