Travel Coordinator, Administrative Assistant

Job Summary

Are you ready to be part of a dynamic, passionate team in a rapidly growing company? We’re seeking a Travel Coordinator / Administrative Assistant to join our team and contribute to our success. Spire is a forward-thinking company experiencing rapid growth in motorsports. Our team is filled with passionate, dedicated individuals who are committed to excellence and innovation.

The Travel Coordinator / Administrative Assistant plays a critical role in supporting Spire Motorsports’ executives and race operations through comprehensive travel coordination and high-level administrative support.

For the initial phase of the role, this position will provide primary coverage for travel coordination during a leave of absence, managing complex and time-sensitive travel for executives, competition personnel, and race operations. As coverage transitions back, the role will evolve into a broader administrative and executive support position, while continuing to manage and support travel, aviation logistics, and executive needs on an ongoing basis.

This role is ideal for someone who thrives in a fast-paced, rapid change, high-accountability environment, is highly detail-oriented, and is comfortable managing evolving priorities in motorsports operations.

• No direct reports

• Coordinate all aspects of domestic and international travel for executives, competition personnel, and support staff.
• Manage complex, multi-leg travel itineraries tied to race weekends, testing, sponsor events, and executive travel.
• Coordinate logistics related to team-owned aircraft, including flight scheduling, passenger coordination, ground transportation, and schedule changes.
• Serve as a central point of contact for last-minute travel changes, delays, and urgent adjustments.
• Ensure travelers receive complete itineraries, confirmations, and relevant documentation.
• Coordinate hotels, rental vehicles, and other ground logistics aligned with race schedules and executive needs.
• Prepare and submit travel-related expense reports in accordance with company policies.
• Maintain accuracy and compliance across all travel arrangements.

• Provide high-level administrative support to members of the executive team.
• Manage calendars, meetings, and scheduling across multiple time zones.
• Coordinate internal and external meetings, including logistics, materials, and follow-ups.
• Draft, edit, and manage professional correspondence, reports, and presentations.
• Assist with document preparation, filing, and information management.
• Act as a trusted liaison between executives, internal teams, vendors, and external partners.
• Maintain confidentiality and discretion when handling sensitive information.

• Support race operations and executive logistics related to travel, aviation, and scheduling.
• Assist with planning and coordination for offsite meetings, sponsor events, and team functions.
• Track and manage administrative deadlines and deliverables.
• Proactively anticipate needs and resolve issues before they escalated.

• Exceptional organizational, and project management skills.
• Strong communication and interpersonal abilities with experience leading diverse teams.
• Ability to balance operational priorities across multiple industries and business lines.
• Demonstrated experience coordinating complex domestic and international travel.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Exceptional attention to detail and follow-through.
• Excellent written and verbal communication skills.
• High level of professionalism and discretion.
• Proficiency with Microsoft Office and standard administrative tools.
• Ability to remain calm and effective in high-pressure, time-sensitive situations.

• Associates degree in Business Administration, or a related field required;
  Bachelor’s degree preferred.
• 5+ years of experience in administrative support, executive assistance, or travel coordination.
• Familiarity with motorsports operations, professional sports team management, or high-performance…