Customer Experience Assistance Animal Specialist

Customer Experience Assistance Animal Specialist

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Job Purpose/Overview:

As an Assistance Animal Specialist on our Customer Experience team, you will regularly manage escalated and complicated situations related to Assistance Animals. You will assist customers and clients who have complex Assistance Animal-related questions with comprehensive knowledge, compassion, and efficiency. Additionally, you will work closely with team members both within the Customer Experience team and in other related departments in order to provide excellent customer service to our customers and clients.

Objectives:

• Complex Issue Management: Independently resolve escalated Zendesk tickets regarding Assistance Animals with empathy, technical expertise, and speed.
• Conflict Resolution: Expertly de-escalate high-tension situations to ensure positive outcomes for both clients and customers.
• Interdepartmental Liaison: Partner with the Assistance Animal team to streamline communication and provide cross‑functional support.
• Process Improvement: Proactively identify workflow inefficiencies and propose creative solutions to enhance company growth.
• Special Projects: Support cross‑departmental initiatives and peer mentorship without compromising core CX responsibilities.

Customer Support:

• Use all applicable tools (Zen Desk, Hubspot, Slack, Wiki, and applicable documents) to manage the functions of receiving, analyzing, resolving, and documenting customers’ and clients’ needs, issues, and complaints following the organization’s requirements.
• Respond quickly, professionally, and accurately to customer and client inquiries regarding a wide range of questions and concerns regarding Assistance Animals.
• Contribute towards a positive work environment
• Provide support and transparent communication to all other departments with customer experience issues

Assistance Animal Specialist Specific Duties:

• Show attention to detail, problem‑solving skills, and critical thinking skills.
• Analyze submitted documentation to determine whether it is sufficient to meet Fair Housing guidelines.
• Review other profile information for accuracy of information.
• Perform profile returns or start the verification process as appropriate.
• Contact medical providers by email, fax, or phone to verify documentation.
• Take ownership of assignments and be proactive towards achieving goals.
• Be able to synthesize all of the information given across all platforms to come up with best possible solution for the situation
• Occasionally assist a client or customer over the phone

Essential Job Functions:

• Prolonged periods of sitting and working on a computer.
• Proficient computer skills with the ability to learn new software.
• Meet individual performance targets by achieving key productivity and quality KPIs.
• Contribute to a collaborative team by sharing ideas and process improvements, while working in a hybrid environment that requires being in the office 3 days a week. Regular attendance at in‑office team meetings and training sessions is a component of the hybrid work model.

Qualifications:

• Expertise: Background in disability‑related fields (Psychology, Behavioral Health, or Special Education) and 1+ years of customer service experience preferred.
• Communication: Exceptional active listening and professional articulation skills; experience with de‑escalation and tactful conflict resolution.
• Technical Proficiency: Skilled in CRM and collaboration tools, including Zendesk, Hub Spot, Google Suite, Zoom, and Slack.
• Operational
  
  Skills:
  
  Proven ability to multitask and prioritize in fast‑paced environments while maintaining high‑quality performance markers.
• Core Attributes: Detail‑oriented, proactive in seeking clarity, and a compassionate team player with a resilient growth mindset.

About Pet Screening

Our Vision:

Pet Screening strives to be the global leader for pet screening and animal validation. We want to make the world more pet inclusive no matter where you live, work, play, or stay.

Our Mission:

Pet Screening advocates responsible pet ownership and helps validate legitimate assistance animal accommodation requests.

What We Do:

Pet Screening™ is the fastest growing pet‑property tech SaaS…