Bookkeeper ​/ Office Administrator

Crush Mode Aggregate Solutions - Moorhead, MN
Full-time, on-site

Crush Mode is an aggregate equipment dealership and service company serving crushing, screening, and material handling operations across the region. We sell, service, and support the machines that keep quarries, sand and gravel pits, and contractors running. We're a growing, hands-on team where the work is real and the people who do it well have room to move up.

We're looking for one organized, dependable person to own the books and keep the office running. This is a blended role: roughly half accounting, half administration. You'll be the person who knows where everything is and makes sure nothing slips - invoices go out, bills get paid, parts orders get tracked, and the phone gets answered by someone who actually helps.

You'll work directly with ownership and alongside our sales and service team.

• Accounts receivable: customer invoicing, applying payments, collections follow-up
• Accounts payable: vendor bills, purchase order matching, payment runs
• Bank and credit card reconciliations
• Maintain the general ledger and keep records clean for our CPA at year-end
• Payroll processing and related filings
• Sales tax tracking and remittance
• Basic reporting - monthly financials, AR aging, job and inventory cost tracking

• First point of contact for phone calls and walk-ins
• Process parts and service orders; coordinate paperwork between sales, service, and the customer
• Track equipment and parts inventory records
• Maintain customer and vendor files, warranty documentation, and service records
• Order office supplies, handle mail and shipping, coordinate freight paperwork
• General support to ownership on scheduling, filing, and day-to-day operations

• Prior bookkeeping or accounting experience (associate degree in accounting, or equivalent on-the-job experience)
• Comfortable with accounting software and spreadsheets
• Strong attention to detail - this role is the last line of defense on numbers going out the door
• Able to juggle interruptions without losing the thread on longer tasks
• Professional, friendly phone presence
• Discretion with confidential financial and payroll information

• Experience in equipment dealership, construction, heavy equipment, or industrial distribution
• Familiarity with Quick Books or a dealer management system
• Payroll and multi-state sales tax experience
• Parts or inventory management background
• Competitive salary, based on experience
• Benefits - health, PTO, Flexible Schedule. Retirement Plan in the works.
• Consistent full-time schedule, Monday through Friday, with flexibility.
• Small-team environment with direct access to ownership and real influence over how things run

Crush Mode is an equal opportunity employer.