Archives Associate

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Position Title: Archives Associate

Position Type: Staff

Location: Moorhead

Employment Type: Hourly Non-Exempt

Benefit Eligible: Yes

General Employment Period: January-December

General Work Schedule (days of week): Monday-Friday

General shift hours: September-April:
Monday-Friday 8:00-4:30 (when classes are in session);
Monday-Friday 8:30-1:00 (when classes are not in session) May-August:
Monday-Friday 8:30-1:00

The mission of the Concordia College Archives is to preserve and provide access to the historical, legal, fiscal, and administrative documents of the College. This position serves an important role in providing access to archival collections, assisting with outreach initiatives, answering reference queries within the Archives and the Library, processing materials, and digitizing collections. In addition, this position leads the operation of the archives by maintaining statistics, updating webpages, and completing other office management duties.

To accomplish this work, this position requires the ability to function within multiple software systems and have a basic understanding of archival concepts and processes. Essential skills for this position include problem solving, the ability to work independently, and excellent communication skills.

• Hire and onboard student employees
• Supervise and manage the daily tasks of student employees
• Assist College Archivist in managing the work of archives’ interns
• Collaborate with the College Archivist to plan projects and workflows
• Assist in updating and maintaining training manuals & handbooks

• Scan and upload digital surrogates into content management systems
• Maintain digital records repositories
• Capture and preserve born-digital records
• Convert legacy media to digital format for upload to digital records repositories

• Accession incoming donations
• Maintain donor records
• Execute basic preservation strategies for incoming donations
• Arrange and describe collections as identified in processing plans
• Assist in maintaining the Archives’ collection management system

• Answer directional and reference questions at the Archives’ public service desk
• Answer directional and reference questions at the Library’s public service desk as needed
• Mediate phone and email reference queries
• Assist with researching, editing, and designing exhibits, social media posts, and newsletter articles

• Manage linear feet, donation, and usage statistics
• Inventory and order supplies
• Participate in library staff meetings
• Serve on relevant library committees
• Complete other duties as assigned

Experience and

Education:

Required:
Bachelor’s Degree or equivalent experience;
Knowledge of computers and Microsoft Office;
Basic operating knowledge of photocopiers, scanners, and video equipment;
Customer service experience

Preferred: Bachelor’s degree in Heritage and Museum Studies, Museum Studies, Public History, or History;
Previous experience in an information management environment (e.g., library, archives, museum); knowledge of Microsoft SharePoint system; knowledge of data management tools such as Cuadra Star or Archiv Era

• Strong written and oral communication skills
• Strong interpersonal skills
• Experience with project development and management
• Experience supervising staff
• Demonstrated ability to work independently
• Experience with prioritizing and scheduling workflows
• Demonstrated ability to maintain confidentiality
• Experience with highly detail-oriented work
• Experience participating in, or assisting with, primary source research
• Ability to work effectively with diversified populations

6/11/2026

Yes

6/25/2026

• Health Insurance
• Health Savings Account
• Flexible Spending Account
• Vision Insurance
• Dental Insurance
• Preventative Chiropractic Program
• Retirement Plan
• Long-Term Disability Insurance (full-time only)
• Life Insurance (full-time only)
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