Assistant to the Dean

Working Title:
Assistant to the Dean
Job Class:
Office and Administrative Specialist, Senior
Agency:
Minnesota State

• Job : 96256
• Full/Part Time
  :
  Full-Time
• Regular/Temporary
  :
  Unlimited
• Who May Apply
  :
  Open to all qualified job seekers
• Date Posted
  : 08/12/2026
• Closing Date
  : 08/25/2026
• Hiring Agency/Seniority Unit
  : MN St Colleges & Universities / Moorhead State Univ-AFSCME
• Appointment Type
  :
  Unlimited, Full-time
• Work Shift/Work Hours
  :
  Day Shift
• Days of Work
  :
  Monday - Friday
• Travel Required
  :
  No
• Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually
• Classified Status
  :
  Classified

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary:

• Administrative Assistant to the Dean of Business, Analytics & Communication; maintain a well-organized and functionally effective office. Coordinate the process to enable the Dean to make decisions regarding retention, promotion and tenure of College faculty.
• Room/Events Scheduling Coordinator of the Center for Business. Schedule rooms as requested within the Center for Business for meetings. lectures, workshops or special events (all other than regularly scheduled academic classes). Information is entered into a computerized software program, which can be read University-wide.
• Supervise and train student clerical workers so assigned work is completed efficiently, and a productive office is maintained.
• As a representative for the Dean, act as liaison between the Deanand department chairs, College faculty and staff, and students so that communication is maintained and deadlines are met.
• Prepare office expenditure authorizations and contracts with complete budget control over student help, postage, phones, printing, supplies.
• Coordinate preparations for banquets, award dinners, special function, projects and events throughout the year.
• Assist in evaluating the status of meeting AACSB accreditation standards and the final preparation of all reports to ensure the deadlines are met.
• Be sensitive in dealings with other personnel, visitors, and students, so that all are treated in a respectful, professional, and humane manner.

Minimum Qualifications:

• Requires a unique combination of high-level administrative, technical, supervisory and human relations skills,
• Must work with minimal supervision and make decisions independently. Must possess the ability and willingness to analyze and solve problems.
• Ability to establish good working relationships outside the university.
• Requires absolute confidentiality and an unusually high level of mature judgement in regard to faculty, students, evaluations, grievances, reprimands, and other confidential instances. Discretion and tact must be used in sensitive personnel matters.
• Must possess versatility and adaptability.
• Exceptionally well organized and up-to-date on the complexities of processes and procedures and the ability to articulate policy or guidelines.
• A good working knowledge of accounting procedures, as well as a good working knowledge of the Microsoft Office System;
  Word, Access, Excel, Outlook and Teams.
• Communication skills are paramount in interaction with administration, faculty, staff, students, as well as personnel from other universities and the general public.

Preferred Qualifications:

• A good knowledge of the IFO Agreement is helpful in this position.
• Attendance and participation in workshops, seminars, and classes, which are job-related are helpful for the position and are encouraged for professional growth.
• Higher Education experience is preferred.

Other Requirements:

• The successful candidate must be able to lawfully accept employment in the United States by the day employment begins. The University regrets that we are unable to offer H-1B sponsorship at this time.
• A completed application will include a resume and cover letter.

Minnesota State Moorhead is a vibrant community that pushes you to forge your own path. Help shape a campus where students thrive, connect, and lead!

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that…