Office & Administration Specialist Senior - Academic Administrative Assistant to the Dean, Scho

Office & Administration Specialist Senior
- Academic Administrative Assistant to the Dean, School of Business and Information Technology

Working Title:
Office & Administration Specialist Senior
- Academic Administrative Assistant to the Dean, School of Business and Information Technology
Job Class:
Office and Administrative Specialist, Senior
Agency:
Minnesota State

• Job : 96331
• Full/Part Time
  :
  Full-Time
• Regular/Temporary
  :
  Unlimited
• Who May Apply
  :
  Open to all qualified job seekers
• Date Posted
  : 08/17/2026
• Closing Date
  : 09/01/2026
• Hiring Agency/Seniority Unit
  : MN St Colleges & Universities / Mn State CTC Moorhead AFSCME
• Appointment Type
  :
  Unlimited, Full-time
• Work Shift/Work Hours
  : 8:00 AM - 4:30 PM
• Days of Work
  :
  Monday - Friday
• Travel Required
  :
  Minimal
• Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually
• Classified Status
  :
  Classified

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position exists to provide high-level administrative support to a large, complex, multi-campus academic unit and provides support to the Dean and the staff in the unit. This position must be able to work independently with little oversight and is responsible for managing complex administrative activities including managing faculty and staff assignments; budget development and maintenance, providing information and assistance to stakeholders;

and providing project management for Dean's annual projects. This position serves as the central location for communication with the divisions serving students, faculty, staff, and the Dean.

The values that guide our work include access and opportunity, equity, inclusion and belonging, cultural competence, cultural responsive pedagogy & service, and community engagement. Our educational environments are culturally relevant, responsive, and innovative to the students we serve. Our students are assets, we affirm their identities and lived experiences, and provide spaces that are emotionally safe and reflect who students are.

• On a daily basis, live the mission, vision and values of M State to ensure a positive experience for all students and stakeholders. Service to M State students and stakeholders is a core component of the position and work responsibilities.
• Administrative support for School division meetings, annual initiatives, and large projects.
• Facilitate and coordinate the program review process.
• Organize and facilitate meetings for the Dean with external stakeholders.
• Analyze enrollment numbers during peak registration periods and make subsequent course recommendations to the Dean.
• Serve as content manager for School webpages and SharePoint sites.
• Direct the budget request process by preparing spend report and budget request forms for each cost center as part of the annual budget process.
• Process appeal notifications and send communication of appeal decisions.
• Manage multiple Microsoft Teams in order to organize data, files, and communications.
• Duties include managing the deans' calendars and schedules; assisting with phone calls and mail; preparing documents and correspondence; scheduling meetings and accessing various record-keeping software programs.
• Assists the Dean by serving as the liaison with Human Resources for hiring.
• Assist Dean with new employee onboarding, training, and evaluation processes.
• Works with the Dean to develop department budgets.
• Assist the Dean with new initiatives and day-to-day operations by creating documents and correspondence using various software programs.
• Research and provide data to the Dean using ISRS and other software programs to support decision making.
• Coordinate the Business and Information Technology Faculty evaluation process.
• Coordinate the Program Review Process.
• Develops, implements and maintains office procedures and work systems to resolve existing problems or to respond to new systems or policies.
• Communicates regularly and effectively with the faculty and staff in the unit.
• Creatively solves issues and questions.
• Prepares and maintains budget, payroll, procurement, expense reports, human resources and other record systems to ensure accuracy of data and conformance with statutes and policies.
• Collects and analyzes data for fiscal and administrative reports, adjusts and corrects errors.
• Provide faculty and students with information, assistance, and services. (Issues are often complicated, varied, and at times can be controversial. Final answers and resolutions of problems frequently require research and repeated discussions.)
• Schedules and facilitate meetings with the dean and external stakeholders.
• Serves as Content Manager for department webpages and SharePoint site. Creates and…