Office & Admin Specialist Senior

Office & Admin Specialist Senior

Under limited supervision, the incumbent is the Administrative Assistant to the Dean of Business, Analytics & Communication and initiates, performs or directs the tasks necessary for the efficient operation of the Dean's Office. Administrative, managerial and budgetary support and coordination of office functions pertinent to the administration of the College of Business, Analytics & Communication are performed.

Responsibilities include:

• Room/Events Scheduling Coordinator of the Center for Business
• Administrative Assistant to the Dean of Business, Analytics & Communication
• Supervise and train student clerical workers
• Prepare office expenditure authorizations and contracts
• Coordinate preparations for banquets, award dinners, special function, projects and events
• Assist in evaluating the status of meeting AACSB accreditation standards
• Be sensitive in dealings with other personnel, visitors, and students

Minimum Qualifications:

Requires a unique combination of high-level administrative, technical, supervisory and human relations skills. Must work with minimal supervision and make decisions independently. Must possess the ability and willingness to analyze and solve problems. Ability to establish good working relationships outside the university. Requires absolute confidentiality and an unusually high level of mature judgement in regard to faculty, students, evaluations, grievances, reprimands, and other confidential instances.

Discretion and tact must be used in sensitive personnel matters. Must possess versatility and adaptability. Exceptionally well organized and up-to-date on the complexities of processes and procedures and the ability to articulate policy or guidelines. A good working knowledge of accounting procedures, as well as a good working knowledge of the Microsoft Office System;
Word, Access, Excel, Outlook and Teams. Communication skills are paramount in interaction with administration, faculty, staff, students, as well as personnel from other universities and the general public.

Preferred Qualifications:

A good knowledge of the IFO Agreement is helpful in this position. Attendance and participation in workshops, seminars, and classes, which are job-related are helpful for the position and are encouraged for professional growth. Higher Education experience is preferred.

Other Requirements:

The successful candidate must be able to lawfully accept employment in the United States by the day employment begins. The University regrets that we are unable to offer H-1B sponsorship at this time. A completed application will include a resume and cover letter.

Work Shift (Hours / Days of work) Monday - Friday; 8:00am-4:30pm Telework:
No