Event Coordinator, Entertainment & Gaming

Event Coordinator

Status: Full-time 8:00 am - 5:00 pm, Temporary
Pay Range: $25.00 – $30.00 per hour
Location: Walnut Creek, CA

We are very excited our customer is seeking two Event Coordinators. This will provide operational leadership and coordination for internal and external meetings, events, and conferences managed through the Office of Meetings, Events, and Conference Services (MECS). Reporting to Facilities leadership, this role is responsible for overseeing event logistics, coordinating cross-functional service delivery, maintaining scheduling systems, and supervising student event staff.

This position exercises independent judgment within established policies and procedures related to event operations, resources coordination, scheduling systems, and service execution. The Event Coordinator serves as a key operational point of contact to ensure events are delivered effectively, safely, and in alignment with institutional standards and financial parameters.

• Review, process, and manage internal event requests in accordance with MECS policies, scheduling standards, and space-use protocols.
• Develop and maintain daily event reports, room layouts, operational timelines, and execution checklists.
• Provide operational oversight for assigned events, proactively resolving logistical issues and escalating matters requiring policy or financial decisions to MECS leadership.
• Assign, coordinate, and oversee the work of student employees supporting event operations.
• Monitor student staffing coverage for events and recommend adjustments as needed.
• Coordinate approved logistics for external events, conferences, and programs, ensuring compliance with College policies and operational standards.
• Monitor event execution to ensure services are delivered as planned and financial expectations are met.
• Identify operational risks or service issues and recommend adjustments to MECS leadership as appropriate.

Experience: Minimum of two (2) years of experience in event operations, logistics coordination, facilities operations, or related operational roles.

Skills/Abilities:

• Demonstrated ability to coordinate complex operational activities across multiple departments.
• Strong organizational, communication, and problem-solving skills.
• Ability to exercise independent judgment within established guidelines.
• Proficiency with Microsoft Office 365, Google Workspace, and event scheduling systems.
• Ability to manage multiple priorities in a fast-paced, event-driven environment.