PT Office Assistant - Sheriff's Office

• Employee Type PT LGERS Eligible

Carteret County Government is searching for a Part-time
Office Assistant to join the front desk at the Sheriff's Office. Do you have exemplary administrative, clerical and communication skills? This position serves as the first point of contact for members of the public, law enforcement personnel, county employees and other agencies. If you want to be a part of the team, the Office Assistant position may be the role for you!

Office location is in Beaufort, NC

Salary: $16.50/hour

Posting expires 10/8/2026

REQUIRED - Must complete pre-employment screenings including criminal background check, fingerprint background, drug test, motor vehicle report & education screening (if applicable). Offers of employment are conditional on acceptable results.

Performs intermediate administrative support work assisting and directing visitors, screening applications for service, and processing of payments.

An employee in this class performs a variety of administrative support duties relating to customer service. Work involves answering and routing telephone calls, greeting and scheduling visitors, collection of payments or fees, and review or screening applications for services. Work requires thorough understanding of services provided by the department in order to handle inquiries independently, when appropriate. Work is performed under the direct supervision of a supervisor within the assigned department and is evaluated through observation, periodic conferences, the quality and effectiveness of work completed, and public feedback.

• Answers and directs all calls to the appropriate individual; often handles inquiries independently using available reference materials for the organization.
• Processes accounting, purchasing, and budgetary functions for the Department including monthly financial reports and reconciliation; orders supplies and materials and serves as primary contact in the assigned department.
• Schedules appointments and maintains calendars.
• Maintains files both electronically and manually. Requires access to NC FAST software system (DSS).
• Responds to routine client inquiries regarding Eligibility and Enrollment case activities (DSS).
• May assign ePASS applications utilizing the Eligibility and Enrollment systems (DSS).
• May act as a security administrator for Eligibility and Enrollment systems (DSS).
• May receive payments related to the Eligibility and Enrollment system (DSS).
• May issue permits.
• Interprets a variety of rules, regulations, and information on the program, department’s and organization's activities in absence of a program manager.
• Independently drafts and composes routine correspondence and responses and transmits without supervisory review.
• Operates personal computers and other office equipment, including various software, to prepare correspondence, memoranda, notes, minutes, reports (daily, weekly, monthly or yearly) or other materials; reviews work for compliance with instructions, spelling, punctuation and basic grammar; proofreads final copies.
• Serves as departmental contact for computer needs; creates and maintains database files.
• May process billing and accounts receivable aspects for accounts related to solid waste fees, water and sewer fees, planning and inspection fees, or emergency medical services patients records; may function as an insurance liaison with all third party payers for these patients to secure payments.
• May enter and maintain data bases such as for warrants and civil papers.
• May create brochures, compile and lay out newsletters, create forms, or other informational vehicles.
• Requests information using standardized or created forms; compiles information requiring the selection of data from well-established sources, from interviewing customers and the public, and from other records, internet or similar sources.
• Screens and routes materials according to content of communications; may provide research support to administrative or professional staff by pulling materials from files.
• Maintains activity records and files; initiates appropriate follow-up or further action based on the status of office activity or predefined schedule.
• Reviews office records and reports and identifies potential inconsistencies; determines cause(s) and resolves with staff and outside personnel.
• May accept and receipt…