Office Administrator​/Coder Router

Job Details

Job Location:

GB GROUP MH - Morgan Hill, CA 95037

Salary Range: $1.00 - $1.00 Salary

• Receive invoices from Stampli and code to the correct project and activity code in Net Suite; research PO numbers in Computer Ease and add the corresponding PO number, job, phase, and category into Stampli.
• Receive invoices for indirect & SG&A costs and code to the correct general ledger accounts in Net Suite.
• Route invoices for approval to appropriate parties.

• Import accounts payable invoices and Ramp reimbursements from Net Suite into Computer Ease.
• Reconcile vendor statements against accounts.
• Scan and email mailed vendor invoices to Stampli for processing.
• Process incoming and outgoing mechanics lien waivers.
• Provide support to Valcourt Shared Services for vendor payments.
• Collaborate with production teams to research and resolve invoice issues.
• Issue purchase orders to production staff and update POs with receipts and dollar values.
• Open new vendor credit accounts with Valcourt Shared Services.
• Work with municipalities and Valcourt Shared Services to maintain city business licenses.
• Accrue for vendor invoices not received, Stampli invoices not approved, and import Ramp credit card expenses into Computer Ease; transfer costs between jobs/accounts as requested.

• Enter month‑end payroll accruals.
• Review and correct time records for 350+ employees in Work Max.
• Resolve payroll issues with employees.
• Process missing labor hour reports from employees.
• Provide Valcourt Shared Services with weekly payroll adjustments dataset.
• Provide payroll reports for processing in Paycom.
• Maintain accuracy of duplicate payroll records in Computer Ease.
• Distribute printed payroll checks and paycheck stubs by mail.
• Upload payroll totals by code into the workers’ comp carrier website for payment processing.
• Enter Personnel Action Forms in Paycom for personnel changes.

• Deposit payments into bank account.
• Resolve AR payment issues with clients.
• Report client payments received to the executive team.
• Distribute check copies to collections department and Valcourt Shared Services.
• Collaborate with collections department and Valcourt Shared Services as needed.

• Enter budget changes from CE into Net Suite Work Breakdown Structure.
• Enter change order totals per job per month from CE into Net Suite.
• Ensure data between Net Suite and CE is substantially similar.

• Minimum of 4 years accounting experience.
• Must be bilingual in English and Spanish.
• Ability to manage an efficient workflow and provide accurate results without oversight.
• Proficiency in MS Office, Teams, and ability to learn new software quickly.
• Proficiency in Paycom and Net Suite is a plus.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Strong organizational skills and highly developed attention to detail.
• Excellent problem‑solving skills.
• Ability to work independently and as part of a team.
• Strong analytical skills.