Hybrid Senior Grants and Contracts Coordinator - Office of Programs

Job Description - (Hybrid) Senior Grants and Contracts Coordinator - Office of Sponsored Programs (28894)

(Hybrid) Senior Grants and Contracts Coordinator - Office of Sponsored Programs 28894

Description

The Office of Sponsored Programs at West Virginia University is currently accepting applications for a Senior Grants and Contracts Coordinator.

The Office of Sponsored Programs in the West Virginia University Research Office is seeking applications for a Senior Grants and Contracts Coordinator (hybrid). The Office of Sponsored Programs (OSP) is the central administrative unit charged with providing support to the WVU community in the solicitation, acquisition, and administration of externally funded projects for research, teaching, and service. This position is responsible for reviewing proposals, as assigned by the Pre-Award leadership, for submission to federal, state, and private funding entities.

The incumbent will serve as a senior level leader within the pre-award sub-department and is responsible for assisting with routine to complex sub-department decision making through providing recommendations to the Associate Director and Assistant Director of the OSP Pre-Award unit.

This position will oversee, plan, and coordinate organizational activities as assigned by the Associate or Assistant Director including sub-unit operating processes, management of daily operations, and resource stewardship consistent with business objectives. The incumbent may oversee pre-award functions such as communications with internal and external customers, budgetary/finance, general operations, and/or training support. Provides operational oversight which requires creativity, and interpretive abilities to effectively resolve complex problems.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information ? Check out retirement health insurance benefits, retirement income, and FAQ’s.
• Wellness programs

• Pre-Award Administration
  • Independently review and interpret sponsor guidelines, including Requests for Proposal, Broad Agency Announcements, and Requests for Application.
  • Evaluate proposals for consistency with sponsor policy and regulations. Interpret regulations for faculty and staff including Uniform Guidance (2 CFR 200), FAR, NIH Grants Policy Statement, NSF PAPPG, etc.
  • Act as a proposal and budget review liaison to faculty and staff, coordinate revisions related to OSP review of proposals and budgets, and complete final proposal validation in consideration of sponsor and University requirements. Determine the readiness of proposals for submission. Escalate unresolved proposal issues to the Pre-Award Manager leadership for resolution.
  • Provide budget development support, to include advising faculty and administrative staff on compliant budget development, coordination of complex budgets with multiple entities (internal and external), and validating budgets as entered in various sponsor proposal submission systems such as NSF Fastlane, NIH eRA Commons, Grants.gov Workspace, etc. Verify accuracy of budgets, including calculation of person months, percent of effort, indirect costs, and cost share.
  • Identify unique proposal circumstances which may impact WVU or WVURC’s commitment to a project, such as a waiver or reduction in indirect costs, specific cost sharing requirements, etc., and escalate to the Pre-Award Manager leadership for consideration. Identify solicitation and proposal content that contains contracts and agreement language, and forward terms and conditions to the…