Coord Student Programs

Coord Student Programs page is loaded## Coord Student Programs locations:
Health Sciences Center time type:
Full time posted on:
Posted Todayjob requisition :
JR26-28106## Welcome! We’re excited you’re considering an opportunity with us!

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Provide administrative support to Family Medicine, Third Year Clerkship, Family Medicine Residency, and Family Medicine Faculty.
** Additional

Job Description:

**** MINIMUM QUALIFICATIONS****:
**** EDUCATION, CERTIFICATION, AND/OR LICENSURE:
** 1. High School diploma or Equivalent.
*
* EXPERIENCE:

** 1. Two years of experience as an administrative assistant.
** PREFERRED QUALIFICATIONS****:
**** EDUCATION, CERTIFICATION, AND/OR LICENSURE:
** 1. Bachelor’s degree in Business, Education, Healthcare, Administration, or related field strongly preferred.
** CORE

DUTIES AND RESPONSIBILITIES:

** The statements described here are intended to describe the general nature of work being performed by people assigned to this position.  They are not intended to be constructed as an all-inclusive list of all responsibilities and duties.  Other duties may be assigned.
1. Establishes and maintains a working relationship with the WVU School of Medicine Office of Student Services, WVU Office of Graduate Medical Education, Family Medicine Core Faculty and Residency Program Director and Associate Residency Program Director, Admissions and Records, Family Medicine staff, faculty, residents and physicians throughout the State of West Virginia
2. Obtains block rotation schedules from the Office of Student Services through SOLE for the academic year and initiates scheduling of facilities and media equipment for each block rotation. Assists Family Medicine Residency Manager in preparing schedules for current and incoming residents.
3. Prepares list of required textbooks for rotation and notifies WVU Health Sciences Center Bookstore of the quantity required to be purchased for the academic year. Assists Family Medicine Residency Program Manager in determining needs of incoming and current residents. Communicates (as directed) to residents.
4. Initiates, prepares all modification, addition and evaluation forms of the course for the Clerkship Director to review and submits to the appropriate entity. Assists the Residency Program Manager in preparation, modification, addition and evaluation forms for residents.
5. Initiates, prepares and confirms orientation scheduled for each block rotation. Assists Residency Program Manager in preparing and confirms residency schedules for current and incoming residents.
6. Schedules and confirms each orientation faculty lecturer. Assists Residency Program Manager with scheduling, confirming, and helping setup for didactic and resident lectures and presentations.
7. Gathers information and updates online clerkship syllabus and assists Residency Program Manager with residency program syllabus.
8. Posts orientation schedules to the Family Medicine Clerkship Sole site.  Assists Residency Manager in posting and maintaining residency related items in SOLE.
9. Confirms dates of on campus/clinic assignments for students and residents.
10. Initiates, schedules and confirms students in multiple clinical settings during the eight-week rotation. Assists Residency Manager in scheduling/confirming resident continuity clinic schedules, nursing home rotations, and rotations in other departments.
11. Posts students and residents that are to be placed on the Family Medicine On-call schedule
12. Assigns each student to a Family Medicine faculty advisor and Composes correspondence independently to each advisor confirming responsibilities. Assists Residency Manager in resident related issues and helps to schedule meetings with Core Faculty members.
13. Schedules, confirms, and sets up room and media equipment for each MS 3 and didactic lecture presentation. Assist in ordering/confirming lunches for residency meetings as needed.  Prepares and distributes flyers to announce MS 3 presentations. Prepares and…