Sr Executive Asst - NE

Minimum Qualifications

• High School Diploma or Equivalent and six (6) years of Administrative Experience
• Associate’s Degree and four (4) years of Administrative Experience
• Bachelor’s Degree and two (2) years of Administrative Experience

• Works independently to initiate and complete Executive support functions for senior/executive leadership and acts independently as a representative to hospital leadership.
• Responds to requests for information from a variety of senior/executive level leaders.
• Independently screens phone and face‑to‑face requests for the senior/executive leadership.
• Assists in the coordination and scheduling for senior/executive including scheduling of standing meetings and responding to requests for meetings.
• Assists senior/executive in developing and gathering data for specific projects.
• Collects agenda items, prepares agendas and composes minutes as requested; collects information and creates reports from established data and/or departments.
• Establishes and maintains office files and records and assembles information from these and other sources; archives files independently as appropriate.
• Prints meeting materials and prepares meeting folders for internal and external meetings of the senior/executive leadership.
• Researches and compiles information as requested from senior/executive.
• Drafts personal and business correspondence, letters and memos as requested; proofreads all typed correspondence prior to submission or distribution.
• Compiles accurate statistical, financial or unit activity data for the department as assigned.
• Coordinates travel arrangements as needed and prepares travel reimbursement for signature.
• Participates in cross‑training with all other support staff in the hospital.
• Prioritizes mail, messages, inquiries for senior/executive action or response.
• Works with management to coordinate and identify educational and training opportunities.

• Ability to sit for long periods of time.

• Standard office environment.

• Maintains a high level of confidentiality at all times.
• Excellent written and verbal communication skills.
• Demonstrated proficiency in Microsoft Office software, including Word, Outlook, Excel, and PowerPoint.
• Ability to work independently and exercise good judgment with exemplary attention to detail.

Scheduled Weekly

Hours:

40

Exempt/Non-Exempt

Shift: United States of America (Non-Exempt)

Company: WVUH West Virginia University Hospitals

Cost Center: 8381 UHA VP Office HSC

Address: 1 Medical Center Drive, Morgantown, West Virginia

Equal Opportunity Employer
West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.

All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.